Administrative Assistant I- Part-Time

RB Global Inc.; Chicago (IL); On-site; USD 25,000 - 34,000; Part time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

401k with company match

PTO 15 days per year

Job summary

RB Global Inc. is seeking a part-time Administrative Assistant to support managers and staff with a range of clerical tasks. The role covers travel and meeting arrangements, report preparation, and maintaining filing systems. The ideal candidate brings 1–2 years of administrative experience and a collaborative, team-oriented mindset.

The position involves front-desk duties, scheduling, document handling, and coordinating with vendors to keep daily operations running smoothly.

Qualifications

• 1-2 years administrative experience.
• Proficiency with Microsoft Word and Excel are assets.
• Experience working in a team-oriented environment.
• Typical business office environment.

Responsibilities

• Serve as the first point of contact by greeting visitors, answering calls, and managing mail and email.
• Provide general administrative support, including scheduling, meeting coordination, and routine office tasks.
• Prepare, edit, scan, and organize documents; maintain spreadsheets, databases, and filing systems.
• Monitor office supplies, coordinate with vendors, and support basic office equipment needs.
• Support office security procedures, manage visitor sign-ins, and assist with title processing and AR follow-up.

Skills

Administrative experience

Teamwork

Office environment

Tools

Microsoft Word

Microsoft Excel

Job description

Description

The Administrative Assistant (Part Time) perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems.

Qualifications

• 1-2 years administrative experience
• Proficiency with Microsoft suites programs such as Word and Excel are considered an asset
• Experience working in a team-oriented, collaborative environment
• Typical Business office environment

Responsibilities

• Serve as the first point of contact by greeting visitors, answering calls, and managing incoming and outgoing mail and email.
• Provide general administrative support, including scheduling, meeting coordination, and assisting with routine office tasks.
• Prepare, edit, scan, and organize documents; maintain spreadsheets, databases, and filing systems.
• Monitor office supplies, coordinate with vendors, and support basic office equipment needs to ensure smooth daily operations.
• Support office security procedures, manage visitor sign-ins, and assist with title processing, accounts receivable follow-up, and other business needs as required.

Employer

RB Global (NYSE: RBA) (TSX: RBA) is a leading, omnichannel marketplace that provides value-added insights, services and transaction solutions for buyers and sellers of commercial assets and vehicles worldwide. Through its auction sites in 13 countries and digital platform, RB Global serves customers in more than 170 countries across a variety of asset classes, including automotive, commercial transportation, construction, government surplus, lifting and material handling, energy, mining and agriculture.

The company’s marketplace brands include Ritchie Bros., the world’s largest auctioneer of commercial assets and vehicles offering online bidding, and IAA, a leading global digital marketplace connecting vehicle buyers and sellers. RB Global’s portfolio of brands also includes Rouse Services, which provides a complete end-to-end asset management, data-driven intelligence and performance benchmarking system; SmartEquip, an innovative technology platform that supports customers’ management of the equipment lifecycle and integrates parts procurement with both OEMs and dealers; Xcira, a leader in live simulcast auction technologies; and Veritread, an online marketplace for heavy haul transport.

RB Global full-time employees are offered medical, dental, vision, and basic life insurances. Employees are able to enroll in our company’s 401k plan and RB Global will match 100% for the first 4% contributed. Employees will also receive 15 days of PTO each year.

EEO Information

Ritchie Bros. is an equal opportunity employer and ensures nondiscrimination in all activities in accordance with all applicable laws. This position is open to all qualified applicants who are legally entitled to work in the country in which this job is located. Candidate selection is made by Talent Acquisition. Only electronic applications can be accepted.