Part-Time Administrative Assistant — Records & Scheduling

Ohel Children's Home and Family Service; New York (NY); On-site; USD 19,000 - 28,000; Part time

Benefits offered by this job

403B retirement plan

Sick and vacation PTO

Health insurance

Job summary

Ohel Children's Home and Family Service in Queens is seeking a part-time secretarial assistant for its Day Habilitation Program. The role supports staff and management, maintains records, and handles routine inquiries with professionalism.

Proficiency in Microsoft Office, excellent organizational skills, and the ability to manage multiple priorities are required. The position offers a competitive benefits package and is 20 hours per week.

Qualifications

• Candidates should possess strong organizational skills, the ability to effectively manage multiple priorities, and extensive experience in Microsoft Office.

Responsibilities

• Maintain accurate and up-to-date staff training records, certifications, and compliance documentation.
• Manage organized and confidential client records, ensuring information is accurate and properly documented.
• Assist with billing processes, including reviewing documentation, entering information, and following up on outstanding items.
• Coordinate and maintain daily staff and client schedules, including updates, changes, and coverage needs.
• Provide general administrative and clerical support to the program and management team.
• Answer phones, respond to routine inquiries, and communicate with staff, clients, and families as needed.

Skills

Microsoft Office

Organizational skills

Tools

Office suite

Job description

Ohel Children's Home and Family Service in Queens is seeking a part-time secretarial assistant for its Day Habilitation Program. The role supports staff and management, maintains records, and handles routine inquiries with professionalism.

Proficiency in Microsoft Office, excellent organizational skills, and the ability to manage multiple priorities are required. The position offers a competitive benefits package and is 20 hours per week.