Part-Time Administrative Assistant — QuickBooks & Invoicing

Career Group; Florida; On-site; USD 28,000 - 32,000; Part time

Job summary

Career Group is hiring a dependable Part-Time Administrative Assistant in Opa-locka, FL to support day-to-day office and order processing operations. This role focuses on QuickBooks Online, invoicing, purchase orders, customer orders, receiving, and general administrative support.

The ideal candidate is organized, accurate, detail-oriented, and comfortable working independently; strong Excel, Outlook, and Word skills and excellent communication are essential.

Qualifications

• Hands-on QuickBooks Online experience required

Responsibilities

• Create and review invoices in QuickBooks Online
• Prepare and track purchase orders
• Enter vendor bills and assist with basic AP/AR follow-up
• Process incoming customer orders
• Coordinate with vendors and warehouse staff regarding fulfillment
• Maintain organized purchasing, receiving, and invoice records
• Assist walk-in customers and respond to basic order questions
• Provide phone and email follow-up on orders and vendor requests
• Maintain spreadsheets, files, and administrative records
• Flag discrepancies or missing information for management

Skills

QuickBooks Online

Job description

Career Group is hiring a dependable Part-Time Administrative Assistant in Opa-locka, FL to support day-to-day office and order processing operations. This role focuses on QuickBooks Online, invoicing, purchase orders, customer orders, receiving, and general administrative support.

The ideal candidate is organized, accurate, detail-oriented, and comfortable working independently; strong Excel, Outlook, and Word skills and excellent communication are essential.