Administrative Assistant

Career Group; Florida; On-site; USD 28,000 - 32,000; Part time

Job summary

Career Group is hiring a dependable Part-Time Administrative Assistant in Opa-locka, FL to support day-to-day office and order processing operations. This role focuses on QuickBooks Online, invoicing, purchase orders, customer orders, receiving, and general administrative support.

The ideal candidate is organized, accurate, detail-oriented, and comfortable working independently; strong Excel, Outlook, and Word skills and excellent communication are essential.

Qualifications

• Hands-on QuickBooks Online experience required

Responsibilities

• Create and review invoices in QuickBooks Online
• Prepare and track purchase orders
• Enter vendor bills and assist with basic AP/AR follow-up
• Process incoming customer orders
• Coordinate with vendors and warehouse staff regarding fulfillment
• Maintain organized purchasing, receiving, and invoice records
• Assist walk-in customers and respond to basic order questions
• Provide phone and email follow-up on orders and vendor requests
• Maintain spreadsheets, files, and administrative records
• Flag discrepancies or missing information for management

Skills

QuickBooks Online

Job description

Now Hiring for a Part-Time Administrative Assistant in Opa-locka for a well-established South Florida-based distribution company specializing in janitorial, cleaning, and facility maintenance products.

Location: Opa-locka, FL

Pay Rate: $20–$23/hour

Employment Type: Part-Time

Hours: Approximately 9:00 AM–12:00 PM or 9:00 AM–1:00 PM

Weekly Hours: Approximately 9–12 hours per week

Start Date: ASAP

Potential: Opportunity for future full-time employment based on business needs and performance

Position Overview

We are seeking a dependable and detail-oriented Part-Time Administrative Assistant to support day-to-day office and order processing operations. This role will focus on QuickBooks Online, invoicing, purchase orders, customer orders, receiving, and general administrative support. The ideal candidate is organized, accurate, and comfortable working independently.

Responsibilities

• Create and review invoices in QuickBooks Online
• Prepare and track purchase orders
• Enter vendor bills and assist with basic AP/AR follow-up
• Process incoming customer orders
• Coordinate with vendors and warehouse staff regarding fulfillment
• Maintain organized purchasing, receiving, and invoice records
• Assist walk-in customers and respond to basic order questions
• Provide phone and email follow-up on orders and vendor requests
• Maintain spreadsheets, files, and administrative records
• Flag discrepancies or missing information for management

Qualifications

• Hands-on QuickBooks Online experience required

Required Skills

• Strong Excel, Outlook, and Word skills
• Excellent attention to detail
• Organized, reliable, and comfortable working independently
• Strong communication and customer service skills