Part-Time Administrative Assistant — Pleasanton, CA (In-Person)

CDMS; Pleasanton (CA); On-site; USD 24,000 - 32,000; Part time

Benefits offered by this job

401(k)

401(k) matching

Paid time off

Job summary

CDMS in Pleasanton, CA is seeking a detail-oriented office assistant to support daily operations on a part-time basis. The role involves data entry, document handling, mailing sampling kits, and maintaining an organized office environment to ensure client compliance and smooth workflows.

You'll answer phones professionally, assist Environmental Specialists, and leverage everyday technology and AI tools to streamline tasks.

Qualifications

• Ability to work independently with minimal supervision.
• Strong attention to detail and accuracy in document handling.
• Clear, professional written and verbal communication.
• Ability to juggle multiple tasks while meeting deadlines.
• Willingness to learn new tools and adapt to technology.

Responsibilities

• Enter data, print, and scan documents accurately.
• Ship documents and sampling kits to clients.
• Maintain and organize the office and supplies.
• Answer phones professionally and handle inquiries.
• Prepare binders for on-site placements for Environmental Specialists.
• Use everyday technology and AI tools to automate documents and organize files.

Skills

Independent worker

Organized

Attention to detail

Professional communication

Multitasking

Willingness to learn

Education

High school diploma or equivalent

Job description

Schedule

• 5-hour shifts, 5 days a week (25 hours/week).

What You'll Be Doing

• Data entry, printing, and scanning documents.
• Shipping documents and sampling kits to our clients.
• Managing and maintaining the office.
• Answering phones and handling incoming inquiries professionally.
• Supporting our Environmental Specialists by preparing binders for on-site placement.
• Using everyday technology and AI tools to work smarter — automating documents, organizing digital files, and streamlining office tasks.

What You Bring

• The ability to work independently and stay organized.
• High attention to detail.
• A personable demeanor and clear, professional communication — written and verbal.
• The ability to juggle multiple projects at once and keep commitments on track.
• Comfort with everyday technology and a willingness to learn new tools.
  

How We Work — Our Core Values

• Client First. Our clients' problems are our problems. Even behind the scenes, the binders you prepare and the kits you ship keep client compliance on track — accuracy and promptness matter.
• Win Together. We share what we know openly and support each other, especially under pressure.
• Own It. We make clear commitments and follow through. If something's going to slip, we say so early — we don't fail silently.
• Tech Powered. We use technology to move faster and deliver more, and we pass that advantage to our clients.

Why Work with Us

• CDMS is a premier Environmental Health and Safety Compliance service provider to companies in California. We have assisted hundreds of large and small companies comply with EH&S regulations and improve the safety of their employees.
• Collegial, Laid Back Team
• Meaningful contributions: The work that you’ll do will directly impact California companies, help them focus on their core business by taking care of their EH&S function and assist our client’s employees do their jobs safely.

Benefits

• 401(k)
• 401(k) matching
• Paid time off