Part-time Administrative Assistant

LHH; Pennsylvania; On-site; USD 22,000 - 30,000; Part time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Short-term disability

Voluntary benefits

EAP program

Commuter benefits

401K plan

Paid leave

Holiday pay

Job summary

LHH is seeking a Part-Time Administrative Assistant to provide general office and administrative support in a busy municipal environment. The role involves data entry, scheduling, and handling inquiries with a professional, customer-focused approach.

Key duties include answering calls, greeting visitors, organizing documents, and coordinating calendars. The ideal candidate will be detail-oriented, dependable, and able to multitask in a fast-paced setting.

Qualifications

• Minimum of 2 years of administrative, office support, or operations experience.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational, multitasking, and time management skills.
• Excellent verbal and written communication abilities.
• Ability to work independently while maintaining accuracy and attention to detail.
• Strong commitment to customer service and professionalism.

Responsibilities

• Answer incoming phone calls, respond to inquiries, and direct calls or messages to the appropriate team members.
• Greet visitors, clients, and vendors in a professional and welcoming manner.
• Perform data entry, maintain records, update files, and ensure information is accurate and organized.
• Prepare, review, and organize correspondence, forms, reports, and general office documents.
• Coordinate schedules, meetings, appointments, and office communications as needed.
• Maintain office supplies and assist with ordering materials as needed.
• Support filing, scanning, copying, mail distribution, and other clerical functions.
• Assist with basic invoice tracking, purchase documentation, or administrative follow-up when needed.
• Provide backup support for reception and general office functions as needed.
• Help maintain a professional, organized, and efficient office environment.

Skills

Organizational skills

Multitasking

Time management

Verbal communication

Written communication

Independent work

Customer service

Tools

Microsoft Office

Job description

Schedule: Monday through Friday, 8:00 AM to 1:00 PM (25 hours per week)

About the Opportunity

Our client is a local municipality/government office seeking a professional, organized, and customer-focused Part-Time Administrative Assistant to provide general office and administrative support in a busy professional environment. This role will assist with daily office operations, customer inquiries, data entry, scheduling, documentation, and general administrative tasks.

The ideal candidate will be detail-oriented, dependable, and comfortable managing multiple priorities while providing friendly, professional support to clients, visitors, vendors, and internal team members.

Key Responsibilities

Administrative & Office Support

• Answer incoming phone calls, respond to inquiries, and direct calls or messages to the appropriate team members.
• Greet visitors, clients, and vendors in a professional and welcoming manner.
• Perform data entry, maintain records, update files, and ensure information is accurate and organized.
• Prepare, review, and organize correspondence, forms, reports, and general office documents.
• Coordinate schedules, meetings, appointments, and office communications as needed.

General Office Coordination

• Maintain office supplies and assist with ordering materials as needed.
• Support filing, scanning, copying, mail distribution, and other clerical functions.
• Assist with basic invoice tracking, purchase documentation, or administrative follow-up when needed.

Customer Service & Communication

• Provide professional support to callers, visitors, clients, vendors, and internal staff.
• Respond to general questions, route inquiries appropriately, and follow up on administrative requests.
• Communicate clearly and professionally by phone, email, and in person.

Departmental & Cross-Functional Support

• Provide backup support for reception and general office functions as needed.
• Assist with special projects, document organization, and administrative tasks.
• Help maintain a professional, organized, and efficient office environment.

Qualifications

Required

• Minimum of 2 years of administrative, office support, or operations experience.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational, multitasking, and time management skills.
• Excellent verbal and written communication abilities.
• Ability to work independently while maintaining accuracy and attention to detail.
• Strong commitment to customer service and professionalism.

Preferred

• Experience in a professional office, customer service, administrative, or clerical support role.
• Experience with data entry, scheduling, document management, or office coordination.
• Comfortable learning new systems and supporting a variety of administrative tasks.
• Office-based position with regular interaction with clients, visitors, vendors, and internal staff.
• Requires handling confidential information professionally and discreetly.
• Must be comfortable working in a fast-paced environment and shifting between tasks throughout the day.

Why Apply?

This is a great opportunity for an organized and dependable administrative professional who enjoys supporting office operations, helping others, and contributing to a positive team environment.

Part-Time Schedule: Monday through Friday, 8:00 AM to 1:00 PM (25 hours per week)

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers