Part-Time Administrative Assistant & Office Coordinator

Penn Talent and Entertainment; Las Vegas (NV); Presencial; USD 21 000 - 34 000; Tempo parcial

Resumo da oferta

Penn Talent and Entertainment in Las Vegas, NV, is seeking a dependable, organized, and tech-savvy Part-Time Administrative Assistant & Office Coordinator to help keep our studio and day-to-day operations running smoothly. This fast-paced, hands-on role includes answering calls, managing calendars, processing payments, assisting with events and workshops, and providing light online and social media support.

Saturday morning availability is required.

Qualificações

• Comfortable working in a fast-paced environment with changing priorities.
• Strong multitasker who can stay organized when several tasks require attention at once.
• Dependable, accountable, and able to follow through.
• Able to take initiative and work without constant direction.
• Friendly and professional with students, parents, coaches, and clients.
• Tech-savvy and comfortable learning new programs.
• Comfortable with Microsoft Office, Google Workspace, Zoom, POS systems, and general website navigation.
• Experienced in administrative, secretarial, scheduling, or office support work.

Responsabilidades

• Answer calls, texts, and emails from students, parents, coaches, and clients.
• Manage calendars, appointments, class schedules, and Zoom meetings.
• Maintain student records, attendance, paperwork, and office information.
• Process payments, track invoices, and follow up on outstanding balances.
• Help keep communication and schedules organized when information changes quickly.

Conhecimentos

Multitasking

Fast-paced environment

Tech-savvy

Microsoft Office

Google Workspace

Zoom

POS systems

Website navigation

Ferramentas

POS systems

Website navigation

Zoom

Descrição da oferta de emprego

Penn Talent and Entertainment is an acting school and talent management company in Las Vegas. We’re looking for a dependable, organized, and tech-savvyPart-Time Administrative Assistant & Office Coordinator to help keep our studio and day-to-day operations running smoothly.

This is afast-paced, hands-on position. You may be answering a parent’s question, updating a schedule, processing a payment, preparing for a class, and helping solve a last-minute issue all in the same day.

We’re looking for someone who canmanage multiple priorities, adjust quickly when things change, and stay organized and professional during busy days.

Saturday morning availability is required.

What You’ll Do

Office & Administrative Support

• Answer calls, texts, and emails from students, parents, coaches, and clients
• Manage calendars, appointments, class schedules, and Zoom meetings
• Maintain student records, attendance, paperwork, and office information
• Process payments, track invoices, and follow up on outstanding balances
• Help keep communication and schedules organized when information changes quickly
  

Online & Social Media Support

• Provide occasional support to our social media team as needed
• Help update information on our website and online platforms when needed
  

Classes, Events & Studio Support

• Work Saturday morning classes
• Help with student check-in and class coordination
• Be available to assist event and workshop setup and breakdown
• Prepare rooms, materials, signage, and supplies as needed
• Occasionally assist with local pickups or drop-offs
• Help keep the studio clean, organized, and professional
  

Who We’re Looking For

You may be a great fit if you are:

• Comfortable working in afast-paced environment with changing priorities
• A strong multitasker who can stay organized when several things need attention at once
• Dependable, accountable, and able to follow through
• Able to take initiative and work without constant direction
• Friendly and professional with students, parents, coaches, and clients
• Tech-savvy and comfortable learning new programs
• Comfortable with Microsoft Office, Google Workspace, Zoom, POS systems, and general website navigation
• Experienced in administrative, secretarial, scheduling, or office support work

You must also:

• Be available Saturday mornings
• Be available for occasional event and workshop setup and breakdown
• Have a valid driver’s license and reliable transportation
• Be able to lift up to 25 lbs and be on your feet during events when needed

Experience or interest in acting or the entertainment industry is a plus, but not required.

Position Details

• Part-time:approximately 15–20 hours per week
• Saturday mornings are required
• Additional availability may be needed for scheduled workshops and events
• Compensation will be discussed during the interview
• Las Vegas, Nevada
  

About Our Workplace

Penn Talent and Entertainment is a creative andfast-moving environment. Things can change quickly, especially around classes, workshops, and events.

The right person for this position is someone who can stay calm, organized, and productive when the day gets busy. If you enjoy staying on top of details, solving problems, helping people, and taking initiative, you may be a great fit for our team.

Because we work with children and families, all hires are subject to background checks and reference verification.