Administrative Assistant

Youth Academy Of Dramatic Arts; Los Angeles, Northern (CA, KY); Hybrid; USD 2,755,000 - 3,582,000; Part time

Job summary

Youth Academy of Dramatic Arts is seeking a part-time Weekend Front Desk Administrator to manage the 3rd Street lobby on Saturdays and Sundays. You will greet families, check students in and out, and handle registrations and communications to keep the schedule flowing smoothly.

The role fits someone who enjoys working with kids and families, stays organized amid multiple tasks, and takes pride in keeping a welcoming front desk. Training starts immediately with regular weekend hours.

Qualifications

• Excellent in-person customer service and a friendly, approachable presence.
• Strong phone etiquette — clear, warm, and professional.
• Comfortable with Google Workspace (Gmail, Calendar, Docs, Sheets, Drive) and quick to learn new software.
• Enjoys working with children and their families.
• Able to stay composed and organized in a busy lobby for the shift.
• Strong attention to detail and follow-through.
• Reliable, punctual, and committed to weekend schedule.
• Valid California driver's license with occasional travel between locations.

Responsibilities

• Greet families warmly and check students in/out of classes.
• Answer calls and emails with professionalism and warmth.
• Assist families with enrollment and class questions.
• Assist teachers with classroom needs.
• Monitor the lobby, keeping it tidy, organized, and welcoming.
• Manage front desk supplies and general administrative tasks.
• Escalate scheduling or family concerns to management when needed.

Skills

Customer service

Phone etiquette

Google Workspace

Organization

Attention to detail

Punctuality

Front desk experience

Bilingual Spanish/English

Tools

CRM software

Scheduling software

Job description

Los Angeles’ premier theatre school for youth is seeking a part‑time Administrative Assistant. YADA is looking for a detail‑oriented candidate with a passion for teamwork, the ability to follow directions, with a warm and positive attitude. YADA’s buildings are filled with children that are laughing, singing, and being the bright lights they are. That level of energy is not for everyone and we encourage you to check in with yourself before you apply – we happen to think it’s a pretty magical place.

• Youth Academy of Dramatic Arts
• Primary Location: 8115 W. 3rd St., Los Angeles, CA 90048
• Secondary Location: 12745 Ventura Blvd., Studio City, CA 91604
• Schedule: Saturdays & Sundays, approx. 10 hours/week, with an occasional weekday shift; dependent on programming needs
• Employment Type: Part‑time, non‑exempt, in‑person
• Training Begins: Immediately (flexible during training)
• Compensation: $23.00 per hour

About Us

The Youth Academy of Dramatic Arts is a performing arts training program for young actors. Our studios are lively, creative places where students, parents, and instructors are constantly coming and going — especially on weekends. Our front desk is the first face families see and the voice they hear on the phone, and it sets the tone for the entire experience. YADA is a magical place where children find their creativity and place to belong, and we welcome them and their families into our community with open arms.

The Role

We're hiring a part‑time Weekend Front Desk Administrator to run our 3rd Street lobby on Saturday and Sunday evenings. You'll be the hub of a busy space: greeting families as they arrive, checking students in and out, answering phones and emails, handling registrations and payments, and keeping the flow of a packed class schedule running smoothly. This is a great fit for someone who genuinely enjoys being around kids and their families, stays organized when several things are happening at once, and takes pride in being the person who knows what's going on.

What You'll Do

• Greet students, parents, and visitors warmly and check students in and out of classes
• Answer incoming calls and emails with professionalism, warmth, and clear communication
• Assist families with enrollment and class questions
• Assist teachers with classroom needs
• Monitor the lobby and waiting area, keeping it tidy, organized, and welcoming
• Manage front desk supplies, paperwork, and general administrative tasks
• Handle scheduling conflicts and family concerns calmly, escalating to management when needed

What We're Looking For

• Excellent in‑person customer service skills and a genuinely friendly, approachable presence
• Strong phone etiquette — clear, warm, and professional
• Comfortable with Google Workspace (Gmail, Google Calendar, Docs, Sheets, Drive) and able to pick up new software quickly
• Enjoys working with children and interacting with parents
• Able to stay composed, organized, and attentive in a busy, high‑traffic lobby for the length of the shift
• Strong attention to detail and follow‑through
• Reliable, punctual, and committed to the full weekend schedule
• Valid California driver's license, your own vehicle — travel between our two locations is part of the job on occasion (mileage reimbursed)
• Available for training starting immediately, with a firm start of regular hours on Saturday, September 19, 2026

Preferred:

• Prior front desk, receptionist, or customer service experience
• Background or interest in theater, performing arts, or youth education at BIG plus
• Experience with class registration or CRM/scheduling software
• Bilingual (Spanish/English) a plus but not required