Administrative Assistant

mfMusic Studio LLC; Holly Springs (NC); Hybrid; USD 22,730 - 32,373; Part time

Benefits offered by this job

Inclusion in referral program

Part of a creative music community

Job summary

A community-focused music studio in Holly Springs, NC seeks a part-time Administrative Assistant who loves children and is passionate about music. The role blends administrative tasks with creative projects and requires experience in customer service, proficiency in Apple devices, and a detail-oriented mindset. Candidates will manage social media, assist with event planning, and communicate with families. This position offers approximately 10 to 20 hours per week at $20/hour.

Qualifications

• Minimum 2 years of Customer Service experience.
• Proficient in Apple devices, specifically Mac, iPad, iPhone.
• Experience with Google Workspace (Docs, Sheets, Drive) is necessary.

Responsibilities

• Manage social media posts, website updates, and newsletters.
• Coordinate event planning and student onboarding.
• Handle family communications effectively with clarity.
• Support in studio operations, including preparing materials.

Skills

Customer Service

Communication

Organization

Detail-oriented

Creative Flair

Education

High school diploma or equivalency

Tools

Apple devices

Google Workspace

Asana

Job description

Administrative Assistant – mfMusic Studio

We’re looking for a part-time, detail-oriented Administrative Assistant who loves children and has a passion for music and building community, to help support and grow our music programs.

About mfMusic Studio

mfMusic Studio is a family-friendly music school in Holly Springs, NC focused on piano and voice lessons. We empower K–12 students to build confidence, independence, and strong musical skills in a warm, welcoming studio that feels like home - a place where friendships flourish, every voice is celebrated, and a lifelong love of music takes root.

A self-driven person who works independently, and is:

Organized, reliable, and always thinking ahead.

Someone who follows established systems instead of guessing.

Quick and efficient with excellent attention to detail.

Comfortable with technology and quick to troubleshoot.

Someone who brings structure and organization to a busy environment.

A collaborative team player who supports others with ease.

Open to feedback with a growth mindset.

Someone who continuously strives to improve.

A warm, friendly liaison who communicates clearly with parents and children.

Loving towards children and will represent our studio with care.

Able to capture special class moments and describe them beautifully for social media.

Naturally able to make things visually appealing and has a natural sense of style and creative flair.

Job Responsibilities

This hybrid role pairs administrative support with creative projects, completed on-site and from home. Duties may include:

Marketing tasks such as managing social media posts, website updates, writing referral thank you cards, and producing the monthly newsletter

Support in class and event scheduling, including make-up credit tracking, coordinating registration for special studio events and onboarding new students

Family communication such as responding to emails, handling schedule-change requests, and sending studio closure reminders

Event assistance including planning events, creating Spring Showcase slideshows, assembling student gifts, filming/editing photos and video recording student events

Studio operations such as preparing books and materials for new and advancing students, updating the birthday wall, and seasonal decorating

Internal support by attending monthly in-person staff meetings, taking minutes, and creating task lists

Internal support by attending weekly virtual check-ins and submitting daily report

Payroll and billing support by verifying teacher hours prior to payroll processing and confirming monthly family autopay charges are billed and processed accurately

Updating or writing new SOPs as needed for studio procedures

Light tech troubleshooting for student iPads, related apps and file sharing

Light cleaning to maintain a welcoming studio environment

This job description is not all-inclusive and certain activities, duties or responsibilities may be required

of the employee as needed.

Requirements

High school diploma or equivalency

2 (minimum) years of Customer Service experience

Reliable transportation and availability during mornings/early afternoons

Proficient with Apple devices (Mac, iPad, iPhone)

Strong skills in Google Workspace (Docs, Sheets, Drive)

Familiar with Asana

Excellent written and verbal communication skills

Organized, detail-oriented, and efficient

Creative and hands-on with crafting projects, decorations and displays

Comfortable working with minimal supervision

Ability to adapt and problem-solve in a busy environment

Ability to work accurately with numbers (teacher payroll, client billing)

Self-driven and proactive nature

Passion for exceptional customer service

Willing to grow and aspire to becoming an Operations Manager

( No music or teaching experience required )

Metrics (Expected Results)

Completed tasks and projects with a high level of efficiency, accuracy, and confidentiality

Ensure all tasks are completed by due dates

Ensure Weekly Status Update sent on Friday by 9am

Compensation: $20/hour

Schedule:

Approximately 10 to 20 hours per week

Hours range may increase on weeks with Musician Meet-up Events and Showcases

Hours vary weekly based on projects and studio needs

Type: 1099 Contract position for first 90 days then W-2

Terms:

Must be at least 18 years of age to apply

Must be willing to undergo a background check

Start Date: Immediate

Inclusion in referral program

Be part of a fun, creative, and growing music community

Who This Role Might Be Perfect For

Stay-at-home parents looking for meaningful part-time work while kids are in school

Those who work evenings (restaurants, arts, retail) and want daytime hours

Someone who wants to invest in the community-focused music & voice studio

Someone who enjoys wearing different hats, between structuring processes to enjoying creative processes and creating events.

How to Apply

📌 No phone calls or drop-ins, please.

Please click here to complete the initial interview form.