Part-Time Administrative Assistant | Invoices & Scheduling

Perelson; South Jordan (UT); On-site; USD 30,000 - 34,000; Part time

Benefits offered by this job

Flexible schedule

Part-Time hours

Stable organization

Team environment

Growth opportunities

Variety in daily tasks

Professional office culture

Job summary

Perelson is seeking a Part-Time Administrative Assistant in South Jordan, UT to support multiple departments with a flexible 10–20 hour work week. The role emphasizes organization, accuracy, and professional communication in a dynamic office environment.

You will handle routine administrative tasks, organize mail and documents, and coordinate meetings, calendars, and scheduling. This position offers a friendly, collaborative team and opportunities to work with experienced professionals.

Qualifications

• Previous experience in an Administrative Assistant, Office Administrator, Executive Assistant, or Office Coordinator role.
• Strong organizational skills with exceptional attention to detail.
• Excellent communication and interpersonal skills.
• Positive, professional attitude with a willingness to support the team.
• Ability to prioritize multiple projects while meeting deadlines.
• Self-motivated and able to work independently with minimal supervision.
• High level of professionalism and discretion when handling confidential information.
• Stable work history with a demonstrated commitment to reliability and dependability.

Responsibilities

• Process, track, and reconcile vendor invoices for timely payment.
• Maintain accurate invoice records and assist with accounts payable documentation.
• Track department budgets and monitor expenditures.
• Organize and maintain contracts, agreements, and important business records.
• Sort, distribute, and manage incoming and outgoing mail.
• Coordinate meetings, conference rooms, calendars, and scheduling.
• Order lunches and coordinate refreshments for meetings and team events.
• Assist with property tax and business tax filing documentation.
• Prepare reports, spreadsheets, and administrative correspondence.
• Maintain organized electronic and paper filing systems.
• Support multiple departments with general administrative and project-related tasks.
• Assist with special projects and additional office responsibilities as assigned.

Skills

Administrative experience

Office coordination

Strong organization

Communication skills

Independent work

Tools

Microsoft Excel

Microsoft Word

Outlook

Teams

Microsoft Copilot

Job description

Perelson is seeking a Part-Time Administrative Assistant in South Jordan, UT to support multiple departments with a flexible 10–20 hour work week. The role emphasizes organization, accuracy, and professional communication in a dynamic office environment.

You will handle routine administrative tasks, organize mail and documents, and coordinate meetings, calendars, and scheduling. This position offers a friendly, collaborative team and opportunities to work with experienced professionals.