Department Administrative Coordinator

Springfield College, Regional and Online; Springfield (United States Virgin Islands); On-site; USD 42,000 - 64,000; Full time

Job summary

Springfield College, Regional and Online seeks an Administrative Associate to support the PEHE/SMRT Department Chair and faculty. You will manage scheduling, correspondence, and budget reports while providing confidential, high-quality administrative support throughout the year.

You will coordinate meetings, handle travel arrangements, process purchase orders, and assist with student postings and payroll activities.

Qualifications

• High school diploma or GED required with 3-5 years of directly related experience.
• Associate's degree preferred.

Responsibilities

• Provide scheduling and logistical support for the Department Chair and faculty; utilize Word for correspondence and reports, and Excel for budget reports/analysis.
• Serve as the first point of contact for visitors, students, and staff; perform admin/secretarial tasks and manage mail, dispatch, and communications.
• Coordinate meetings, maintain the department calendar, take minutes, and process purchase orders, check requests, reimbursements, and IT/work orders.
• Maintain and update department budgets; monitor expenditures and balances, manage subscriptions, and procure office supplies.
• Oversee student job postings, online hiring processes, timecards/payroll, and student evaluations.

Skills

Customer service

High pace environment

Confidential information handling

Organizational skills

Microsoft Office Suite

Google Docs & Calendar

Website content updates

Education

High school diploma or GED

Associate's degree preferred

Tools

Microsoft Excel

Outlook

PowerPoint

Word

CX

Google Docs

Job description

Springfield College, Regional and Online seeks an Administrative Associate to support the PEHE/SMRT Department Chair and faculty. You will manage scheduling, correspondence, and budget reports while providing confidential, high-quality administrative support throughout the year.

You will coordinate meetings, handle travel arrangements, process purchase orders, and assist with student postings and payroll activities.