Administrative Assistant - Business & Respiratory Therapy

Snow College; Ephraim (UT); Presencial; USD 21.000 - 30.000; A tiempo parcial

Descripción de la vacante

Snow College seeks an Administrative Assistant to provide shared support for the Business Department and Respiratory Therapy Program. You will assist faculty, students, and leadership by coordinating office operations, maintaining records, and supporting accreditation and budgeting tasks.

The role emphasizes accuracy, independent work, and a welcoming environment for students and visitors. It is a part-time position averaging 20 hours weekly with some peak periods during the academic year.

Formación

• High school diploma or equivalent.
• Proficiency with word processing, spreadsheets, email, calendars, and shared electronic file systems.
• Strong organizational and time-management skills, including the ability to manage competing priorities across two academic areas.
• Effective written and verbal communication skills and a welcoming, service-oriented approach.
• Ability to maintain accurate records, meet deadlines, and handle confidential student and personnel information appropriately.
• Ability to work independently and collaboratively with faculty, staff, students, and community members.
• Ability to learn college systems, including Self Service and other student, purchasing, scheduling, and administrative platforms.

Responsabilidades

• Serve as a welcoming point of contact for students, applicants, faculty, visitors, and community members; respond to routine inquiries and refer questions to appropriate personnel.
• Prepare correspondence, forms, reports, presentations, and other department and program materials.
• Maintain organized electronic and physical files, including confidential student and program records.
• Coordinate incoming and outgoing mail, office supplies, copier maintenance, and other routine office needs.
• Assist with faculty travel arrangements and related documentation.
• Supervise and coordinate the work of assigned student employees.
• Assist with accreditation activities, including documentation, reporting, renewals, and review preparation.
• Coordinate department meetings, schedules, agendas, materials, minutes, and recordkeeping.
• Maintain department website information and respond to inquiries.
• Coordinate department communications and displays, including lobby announcements and schedules.
• Coordinate room reservations and facility needs per college procedures.
• Serve as Gallup Access coordinator and assist with CliftonStrengths logistics.
• Coordinate orders and inventory for department promotional items.
• Provide administrative support to the Program Director and Director of Clinical Education.
• Receive and organize admissions applications, track materials, maintain applicant records, and assist with communications.
• Compile and verify documentation for student files, portfolios, progression, program completion, and graduation.
• Assist with accreditation documentation, data collection, assessment records, and report preparation.
• Coordinate Program Advisory Committee meetings, including scheduling, materials, logistics, minutes, and recordkeeping.
• Assist with recruiting events, program orientations, student activities, continuing education activities, and graduation events.
• Assist with monitoring department and program budgets, tracking expenses, and maintaining purchasing records.
• Process authorized purchases of equipment, supplies, and instructional materials.
• Assist with purchasing card documentation and procedures.
• Coordinate with college offices to resolve purchasing, payment, and budget questions.
• Perform other duties aligned with hours and scope.

Conocimientos

Word processing

Spreadsheets

Email

Calendars

Shared file systems

Organization

Time management

Written communication

Verbal communication

Record keeping

Independence

Learning college systems

Educación

High school diploma

Descripción del empleo

The Administrative Assistant provides shared administrative and organizational support to Snow College’s Business Department and Respiratory Therapy Program. This position supports faculty, students, and program leadership by coordinating office operations, maintaining records, assisting with accreditation requirements, managing purchasing and budget documentation, and supporting meetings and activities.

The successful candidate will create a welcoming environment for students and visitors, manage competing priorities, and work independently with accuracy and professionalism. Responsibilities will be prioritized collaboratively by department and program leadership to align with the position’s approved hours, available resources, and accreditation deadlines.

Minimum Qualifications

• High school diploma or equivalent.
• Proficiency with word processing, spreadsheets, email, calendars, and shared electronic file systems.
• Strong organizational and time-management skills, including the ability to manage competing priorities across two academic areas.
• Effective written and verbal communication skills and a welcoming, service-oriented approach.
• Ability to maintain accurate records, meet deadlines, and handle confidential student and personnel information appropriately.
• Ability to work independently and collaboratively with faculty, staff, students, and community members.
• Ability to learn college systems, including Self Service and other student, purchasing, scheduling, and administrative platforms.

Preferred Qualifications

• Additional education or specialized training in business, office administration, or a related field.
• One to two years of administrative, educational, healthcare, or related experience.
• Experience supporting higher education or healthcare education programs.
• Experience with accreditation documentation, admissions processes, student records, or assessment reporting.
• Experience with budgeting, purchasing, expense tracking, website updates, or event coordination.
• Experience supervising student employees.

ESSENTIAL RESPONISIBILITIES

Office Operations and Student Support

• Serve as a welcoming point of contact for students, applicants, faculty, visitors, and community members; respond to routine inquiries and refer questions to appropriate personnel.
• Prepare correspondence, forms, reports, presentations, and other department and program materials.
• Maintain organized electronic and physical files, including confidential student and program records.
• Coordinate incoming and outgoing mail, office supplies, copier maintenance, and other routine office needs.
• Assist with faculty travel arrangements and related documentation.
• Supervise and coordinate the work of assigned student employees.

Business Department Support

• Assist with accreditation activities, including ACBSP and institutional accreditation documentation, reporting, membership renewals, and review preparation.
• Coordinate Occupational Advisory Committee and department meetings, including scheduling, agendas, materials, minutes, and recordkeeping.
• Maintain department website information and respond to website inquiries.
• Coordinate department communications and displays, including lobby television announcements, bulletin boards, classroom schedules, and recognition displays.
• Coordinate building and room reservations, maintain scheduling information, and assist with building access and facility needs according to college procedures.
• Serve as the department’s Gallup Access coordinator and assist with CliftonStrengths training logistics and materials.
• Coordinate orders and inventory for department promotional items, faculty apparel, and student recognition materials.

Respiratory Therapy Program Support

• Provide administrative support to the Program Director and Director of Clinical Education.
• Receive and organize admissions applications, track required materials, maintain applicant records, and assist with applicant communications.
• Compile and verify documentation for student files, portfolios, progression, program completion, and graduation.
• Assist with accreditation documentation, data collection, assessment records, and report preparation.
• Coordinate Program Advisory Committee meetings, including scheduling, materials, logistics, minutes, and recordkeeping.
• Assist with recruiting events, program orientations, student activities, continuing education activities, and graduation events.

Purchasing and Budget Support

• Assist with monitoring department and program budgets, tracking expenses, and maintaining purchasing and expenditure records.
• Process authorized purchases of equipment, supplies, and instructional materials according to college procedures.
• Assist faculty and staff with purchasing card documentation, reconciliation, and required procedures.
• Coordinate with appropriate college offices to resolve purchasing, payment, and budget questions.
• Perform other related duties consistent with the position’s scope and approved hours.

This part-time position is expected to average 20 hours per week over the year, with more hours scheduled during the academic year and no work anticipated during the summer. Flexible start and end times may be available, subject to supervisor approval and operational needs. Occasional full workdays will be required, with advance notice provided whenever possible.

Applications received by 11:59 PM on November 18, 2026, will be eligible for review by the hiring committee.

Applications received after that date may not be reviewed by the hiring committee unless deemed appropriate by the college administration.

Initial screening is based on the responses to the online submitted application, as well as your redacted resume, curriculum vitae (CV), cover letter and teaching philosophy statement. Transcripts or any other submitted material will not be considered during initial screening.

Snow College is an Equal Opportunity/Affirmative Action employer and educator.

With campuses in both Ephraim and Richfield, Snow College offers programs and courses that are highly interactive and are designed to reach a broad spectrum of students: high school students desiring college courses, traditional on-campus students, technical education students, online students, non-traditional students who wish to start or complete a degree. Snow is committed to the success and positive experience of every one of these students.

Snow College is a two-year public college, and in January 2020, The Chronicle of Higher Education ranked Snow College #1 in the nation for student success in two-year colleges. Located in the heart of Utah, at the foot of the Wasatch Mountains, Snow College is one of the oldest comprehensive two-year college in the Western United States.

The College was established in 1888; excellence continues to be the hallmark of all our work and activities. We are the preferred choice of approximately 6,000 students, with 600 students attending the Richfield campus, who want a small College experience filled with a variety of many different activities, events, and performances. With campuses located in Ephraim, Richfield, and online, students complete degrees in Associate of Arts, Science, or Applied Science with numerous specialized, short-term technical training certificates and diplomas including a few Bachelor’s degrees.

To learn more about Snow College, please visit our website or brochure.