Part-Time Administrative Assistant - Front Desk & Data Entry (Nonprofit)

Beacon Hill Staffing Group, LLC; Waltham (MA); On-site; USD 27,000 - 39,000; Part time

Job summary

Beacon Hill Staffing Group, LLC is seeking a Part-Time Administrative Assistant to provide essential office and administrative support in a nonprofit setting. The role involves front-desk duties, data entry, scheduling, and document management, with a focus on accuracy and confidentiality.

The position is onsite in Waltham, MA, Monday–Friday, 10:00 AM–2:00 PM, for approximately six months, offering daytime hours and customer-service focused responsibilities.

Qualifications

• Previous administrative, receptionist, or office support experience required.
• Strong customer service and interpersonal skills.
• Excellent organizational skills with strong attention to detail.
• Proficiency with Microsoft Office and database systems.
• Strong verbal and written communication skills.
• Ability to multitask, prioritize responsibilities, and manage deadlines.
• Reliable, professional, and team-oriented approach.

Responsibilities

• Serve as the first point of contact for clients, visitors, and incoming callers
• Provide phone coverage and respond professionally to inquiries
• Maintain and update databases, ensuring accuracy and completeness of records
• Assist with scheduling appointments and calendar coordination
• Prepare mailings, correspondence, and other administrative materials
• Perform data entry, scanning, filing, and document management tasks
• Monitor and distribute incoming mail, emails, and office communications
• Support special projects and assist team members with administrative needs
• Maintain organized records and ensure confidentiality of sensitive information
• Deliver exceptional customer service while supporting a busy office environment

Skills

Customer service

Organizational skills

MS Office

Attention to detail

Communication skills

Multitask

Tools

Database systems

Job description

Beacon Hill Staffing Group, LLC is seeking a Part-Time Administrative Assistant to provide essential office and administrative support in a nonprofit setting. The role involves front-desk duties, data entry, scheduling, and document management, with a focus on accuracy and confidentiality.

The position is onsite in Waltham, MA, Monday–Friday, 10:00 AM–2:00 PM, for approximately six months, offering daytime hours and customer-service focused responsibilities.