Part-Time Administrative Assistant for EMS & Fire Staffing

Northeast Fire-Rescue; Thomaston (CT); On-site; USD 30,000 - 39,000; Part time

Benefits offered by this job

Part-time sick leave

401k

Job summary

Northeast Fire-Rescue in Thomaston, CT is seeking a dependable Part-Time Administrative Assistant to support the Administrative & HR Manager and CEO. You will handle scheduling, document uploads to ADP and SharePoint, and general office tasks to keep EMS and fire staffing operations running smoothly.

This in-office role offers 12 hours per week (Mon, Wed, Fri 9am–1pm) with 25 USD per hour and benefits including sick leave and a 401k.

Qualifications

• Administrative or office management experience required.
• Strong organizational and multitasking skills with attention to detail.
• Excellent written and verbal communication skills.
• Comfortable working independently and in a collaborative team.
• Able to handle confidential information with discretion.

Responsibilities

• Provide daily administrative support to Administrative & HR Manager & CEO.
• Assist with scheduling interviews on ADP & Microsoft Office.
• Assist with scheduling monthly leadership meetings.
• Upload certifications to ADP (EMT, Paramedic, Firefighter, CPR) and file in SharePoint.
• Communicate with staff and clients via phone, email, and text.
• Support onboarding: verify credentials, coordinate background checks, process paperwork.
• Assist in ordering office supplies and uniforms; pick up.
• Assist in monthly audits.

Skills

Administrative experience

Office management

Organizational skills

Communication skills

Discretion with confidential info

Education

High school diploma or equivalent

Associate degree or equivalent in Book-Keeping or Medical Billing

Tools

Microsoft Office

SharePoint

Scheduling software

Job description

Northeast Fire-Rescue in Thomaston, CT is seeking a dependable Part-Time Administrative Assistant to support the Administrative & HR Manager and CEO. You will handle scheduling, document uploads to ADP and SharePoint, and general office tasks to keep EMS and fire staffing operations running smoothly.

This in-office role offers 12 hours per week (Mon, Wed, Fri 9am–1pm) with 25 USD per hour and benefits including sick leave and a 401k.