EOP Employment Opportunity Part-Time Administrative Assistant for Fire Official/Fire Chief/Fire[...]

EastHanoverTownship; New Hanover Township (NJ); On-site; USD 21,000 - 30,000; Part time

Job summary

East Hanover Township is seeking a part-time Administrative Assistant for the Fire Official/Fire Chief/Fire Inspectors. The role requires at least 5 years in a professional office environment, strong communications, and customer service skills.

Expected duties include filing, deposits, scheduling inspections, and maintaining records with precise attention to NJ statutes. The position is approximately 20-25 hours per week with no benefits; reliable, detail oriented staff capable of handling

Qualifications

• At least 5 years experience in a professional office environment.
• Part-time hourly position approximately 20-25 hours per week, no benefits.
• Reliable, detail oriented and organized with ability to handle multiple tasks.

Responsibilities

• Create and maintain files for the Fire Department/Fire Inspection Office and assist Fire Officials as needed.
• Process forms, deposits, schedule inspections, enter results in the system, and prepare certificates and reports.
• Ensure records, forms and documents meet NJ statutes and department requirements; handle money deposits and monthly reports.

Skills

5 years experience

Job description

PART-TIME ADMINISTRATIVE ASSISTANT FOR FIRE OFFICIAL/FIRE CHIEF/FIRE INSPECTORS

The Township of East Hanover is seeking an experienced and highly motivated office professional with excellent communications and customer service skills to work in our Fire Department Administrative Office. The candidate should possess at least 5 years experience working in a professional office atmosphere and be willing to work on a part-time hourly basis (approx. 20-25 hrs. p/week no benefits). Must be reliable, detail oriented and organized, capable of handling multiple tasks.

This position requires decision making and good organization skills including technology/typing/ and filing skills as a regular and essential part of the job. Entails varied work requiring ability to make unsupervised determinations. Obtaining knowledge of departmental operations and technical terms is necessary. Duties require professional and courteous interaction with the public and other Municipal, County, State and Federal agencies/departments.

Additional duties and direction as may be assigned by Fire Official, Fire Chief, and Fire Inspectors. General duties to include but not be limited to the following:

Duties

• Create and maintain all required files for the Fire Department/Fire Inspection Office and assist the Fire Official, Fire Chief, and Fire Inspectors as needed. Provide orderly and accurate records of permit applications, correspondence and receipts of checks/cash received. Answer telephones, answer general questions for Fire/Fire Inspection Department for all inquiries made by public including residents, businesses, contractors, etc.
• Process forms and reports and assist Fire Official, Fire Chief, and Fire Inspectors with customer(businesses, residents, other agencies/departments) , prepare check deposits, keep cashbook updated, schedule inspections as necessary, enter inspection results into computer system, prepare certificate of approvals & occupancies and copy and mail certificates accordingly. Schedule certificate of compliance inspections and file all permits and maintain files in proper order. Compose letters as necessary and process routine correspondence including open public records act requests accordingly. Prepare monthly reports on all deposits/fees collected and any other reports deemed necessary.
• Check for accuracy and completeness of records, forms, documents and attachments according to requirements of NJ State statutes, the East Hanover Fire Chief, Fire Officials, and Fire Inspectors and whatever is assigned by those Officials. Enters, files, and classifies technical information into records utilizing technology and if necessary manual filing. Process and deposit all moneys collected for all the various permits required. Prepare monthly reports on all moneys collected.