Part-Time Administrative Assistant/HR Coordinator

EMS Unlimited; Aurora (NE); On-site; USD 21,000 - 30,000; Part time

Job summary

EMS Unlimited in Omaha, NE is seeking a part-time Administrative Assistant/HR Coordinator to support onboarding, office operations, and day-to-day tasks.

The role reports to the Chief of Administration and requires strong communication, organization, and comfort with technology. Part-time schedule ~20–30 hours weekly, Monday–Friday, primarily at our Omaha station; HR experience is preferred.

Qualifications

• HS diploma or GED required.
• Excellent written and verbal communication.
• Strong organizational and time-management skills.
• HR onboarding or administrative experience preferred.
• Comfortable with computers and basic tech support.
• Proficient with Microsoft 365 apps (Outlook/Word/Excel/Teams/SharePoint).
• Ability to work independently and take initiative.
• Willingness to improve processes.
• Capable of handling multiple tasks with timely communication.

Responsibilities

• Serve as assistant to the Chief of Administration and complete assigned tasks.
• Assist with new employee onboarding and orientation.
• Communicate with applicants, employees, managers, and vendors by phone, email, and messaging.
• Maintain records across multiple software systems.
• Support administrative, scheduling, and HR-related functions.
• Follow up on open tasks and ensure timely communications.
• Assist with special projects and process improvements.

Skills

Communication

Organizational skills

Multitasking

Microsoft 365

Independent worker

Education

High school diploma or GED

Tools

Microsoft 365 suite

Job description

• Part-time

Company Description

EMS Unlimited is an exciting, growing and professional provider of many EMS related services such as Wildland & Disaster Response, Special Event Medical, EMS staffing, EMS training and ambulance transport. We are seeking motivated and positive professionals who understand the importance of positivity, optimism, teamworkand continuous improvement.

We pride ourselves on a sense of teamand value those who are patient care focused, customer service driven and excited to represent our industry and organization in a professional manner. EMS Unlimited is a Paramedic-owned and operated organization that knows what you expect from an EMS job.We are seeking team members who are ready to help us achieve excellence and improve on every level. Learn more about EMS Unlimited at www.ems-unlimited.com.

Job Description

EMS Unlimited is looking for a reliable, organized, and personable individual to join our Omaha team in a part-time Administrative Assistant/HR Coordinator role. This position plays an important part in supporting employee onboarding, administrative operations, and day-to-day office functions.

This role serves as assistant to the Chief of Administration and is responsible for completing any tasks assigned by them, in addition to the core responsibilities listed below.

We're looking for someone who enjoys working with people, communicates well, and is comfortable with technology. The ideal candidate can juggle multiple tasks and is capable of working independently once they become familiar with their responsibilities. HR experience is preferred.

This is a part-time position of approximately 20–30 hours per week, generally Monday through Friday, with a flexible schedule. The role will be based out of our Omaha station.

Primary responsibilities include:

• Serving as assistant to the Chief of Administration, completing tasks and projects as assigned
• Assisting with new employee onboarding and orientation
• Communicating with applicants, employees, managers, and vendors by phone, email, and messaging platforms
• Maintaining records and documents across multiple software systems
• Supporting administrative, scheduling, and HR-related functions
• Following up on open tasks and ensuring communications are completed in a timely manner
• Assisting with special projects and process improvements as needed

Qualifications

• High school diploma or GED
• Excellent communication skills, both written and verbal
• Strong organizational and time management skills
• Experience with employee onboarding, HR, or administrative work preferred
• Comfortable using computers and troubleshooting basic technology issues
• Proficient with Microsoft 365 applications, including Outlook, Word, Excel, Teams, and SharePoint
• Strong reading comprehension and attention to detail
• Ability to work independently and take initiative when problems arise
• Forward-thinking mindset with a willingness to improve processes and find solutions
• Ability to manage multiple tasks and maintain timely communication without letting emails, messages, or projects fall through the cracks

Additional Information

All information will be kept confidential according to EEO guidelines.

EMS Unlimited is an equal opportunity employer. We welcome diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other status protected by applicable law.