Part-Time Administrative Assistant: Coordination & Support

Commonwealth of VA Careers; Fredericksburg (VA); On-site; USD 30,000 - 48,000; Part time

Job summary

Commonwealth of VA Careers is seeking an Administrative Specialist to provide coordination and support across offices. You will schedule meetings, prepare agendas and letters, and coordinate events with internal staff and external contacts.

The role requires strong written and oral communication, data handling, and proficiency with Microsoft Office. A part-time, in-office position offers opportunities to work with various government partners and maintain efficient office operations.

Qualifications

• Ability to handle confidential and sensitive issues appropriately.
• Interpret and apply standard record retention practices and procedure.
• Ability to perform under pressure and meet deadlines.
• Knowledge of applying executive administrative practices.
• Knowledge of office and business practices and principles.
• Skill in filing and document management.

Responsibilities

• Coordinate and schedule meetings with VDOT staff, local, state, and federal elected officials, citizens, and other external participants.
• Prepare agendas, meeting minutes and track action items.
• Prepare letters to appropriate individuals within and outside VDOT.
• Coordinate functions and special events as needed, contacting attendees, making hotel and restaurant arrangements, arrange lodging, meals and equipment if needed.
• Coordinate registration for staff for various conferences and seminars.
• Provide diverse administrative support to a manager, work group, section, district, or division.
• Handle phone calls, contacts and communications from VDOT staff and others external to the organization.
• Prepare correspondence or reports.
• Provide guidance to standard operating policies and procedures.
• Transcribe and edit data, format, and edit from notes and rough drafts, and type materials related to specific projects.
• Prepare outgoing correspondence.
• May create and analyze reports and graphs.
• Assist with the scheduling and setups for training.

Skills

Communication skills

Report writing

Data analysis

Independent work

Customer service

Microsoft Office

Tools

Microsoft Office

Job description

Commonwealth of VA Careers is seeking an Administrative Specialist to provide coordination and support across offices. You will schedule meetings, prepare agendas and letters, and coordinate events with internal staff and external contacts.

The role requires strong written and oral communication, data handling, and proficiency with Microsoft Office. A part-time, in-office position offers opportunities to work with various government partners and maintain efficient office operations.