Administrative Coordinator: Meetings, Records & Support

Commonwealth of VA Careers; Fredericksburg (VA); Vor Ort; USD 30.000 - 48.000; Teilzeit

Zusammenfassung

Commonwealth of Virginia Careers is seeking an administrative coordinator to support VDOT and related offices in Fredericksburg, VA. The role involves scheduling meetings, preparing agendas, managing correspondence, and maintaining records within a fast-paced governmental environment.

The ideal candidate will have strong communication skills, proficiency in Microsoft Office, and the ability to work independently while meeting tight deadlines and regulatory requirements.

Qualifikationen

• Handle confidential information appropriately.
• Interpret and apply standard record retention practices and procedure.
• Perform under pressure and meet deadlines.
• Knowledge of executive administrative practices.
• Filing and document management.

Aufgaben

• Coordinate and schedule meetings with stakeholders.
• Prepare agendas, meeting minutes and track action items.
• Prepare letters and correspondence for internal and external contacts.
• Provide administrative support to managers and divisions.
• Maintain files, records and systems for assigned area.
• Process purchases in accordance with procurement guidelines.
• Provide clerical and office support including transcription and data editing.

Kenntnisse

Effective communication

Organizational skills

Time management

Report writing

Meeting coordination

Problem solving

Ausbildung

High school diploma or equivalent

Tools

Microsoft Office

Jobbeschreibung

Commonwealth of Virginia Careers is seeking an administrative coordinator to support VDOT and related offices in Fredericksburg, VA. The role involves scheduling meetings, preparing agendas, managing correspondence, and maintaining records within a fast-paced governmental environment.

The ideal candidate will have strong communication skills, proficiency in Microsoft Office, and the ability to work independently while meeting tight deadlines and regulatory requirements.