Executive Administrative Coordinator

Virginia Department of Transportation; Colonial Heights (VA); On-site; USD 45,000 - 60,000; Full time

Job summary

The Virginia Department of Transportation seeks an Administrative Support Specialist to provide clerical and administrative assistance to a manager, work group, section, or district. You will coordinate workflow, communicate with internal and external contacts, and maintain current knowledge of related policies and procedures.

Responsibilities include scheduling meetings, preparing agendas and minutes, handling correspondence, and supporting various office functions.

Qualifications

• Ability to communicate effectively orally and in writing.
• Ability to compile, coordinate and prepare reports.
• Knowledge of office and business practices and principles.
• Skill in providing and promoting good customer service to internal and external customers.
• Skill in the use of computers and software applications to include Microsoft Office.

Responsibilities

• Coordinate and schedule meetings with VDOT staff, local, state, and federal officials, citizens and other external participants.
• Prepare agendas, meeting minutes and track action items.
• Prepare letters to appropriate individuals within and outside VDOT.
• Coordinate functions and special events as needed and arrange lodging, meals and equipment.
• Coordinate registration for staff for conferences and seminars.

Skills

Verbal and written communication

Report coordination & preparation

Office knowledge

Customer service

Microsoft Office proficiency

Tools

Microsoft Office

Job description

The Virginia Department of Transportation seeks an Administrative Support Specialist to provide clerical and administrative assistance to a manager, work group, section, or district. You will coordinate workflow, communicate with internal and external contacts, and maintain current knowledge of related policies and procedures.

Responsibilities include scheduling meetings, preparing agendas and minutes, handling correspondence, and supporting various office functions.