Part Time Administrative Assistant

Sylvan Learning Center; Federal Way (WA); On-site; USD 21,000 - 26,000; Part time

Benefits offered by this job

Paid training

Flexible part-time hours

Supportive team environment

Professional development opportunities

Job summary

Sylvan Learning Center in Federal Way, WA is seeking a part-time Center Assistant to support daily administrative tasks and deliver a positive first impression for families and students.

You will greet visitors, handle inquiries, manage schedules, prepare materials for conferences and assessments, and assist with invoicing and supplies. The role emphasizes professionalism, safety, and collaboration with teachers.

Qualifications

• Self-starter with strong customer service, interpersonal, and communication skills.
• Strong organizational skills; proven ability to manage multiple tasks and be flexible.
• Detail-oriented; ability to manage multiple tasks and maintain accuracy.
• Confident in interacting with children/students of varying ages and grade levels.
• Flexible to adjust to changing situations and unscheduled events.

Responsibilities

• Greets and assists students, parents, and potential customers.
• Fields inquiry calls, texts, and emails from potential customers and current families.
• Manages the directors' schedules and schedules appointments.
• Assists with preparing materials for parent conferences, assessments, tours, and other customer appointments.
• Assists with day-to-day tasks of running the center such as invoicing, collecting payments, and maintaining center supplies.
• Maintains professional appearance of the center according to company standards.
• Supports standards and procedures to ensure student safety and well-being.
• Assist teachers with preparation for instruction; gather and prepare materials as appropriate.

Skills

Customer service

Interpersonal skills

Communication

Organizational skills

Multitasking

Children interaction

Job description

The Center Assistant is responsible for leading the day-to-day administrative tasks in the center which enables the center to run smoothly. The Center Assistant provides a positive first impression for potential and existing customers so professionalism is important.

ESSENTIAL SKILLS

• Self-starter with strong customer service, interpersonal, and communication skills
• Strong organizational skills; proven ability to manage multiple tasks and be flexible
• Self-directed, with an ability to see a need and fulfill that need
• Detail-oriented; strong organizational skills; proven ability to manage multiple tasks
• Confidence to interact with children/students of varying ages and grade levels
• Flexibility to adjust to changing situations and unscheduled events or interruptions

ESSENTIAL JOB FUNCTIONS

• Greets and assists students, parents, and potential customers
• Fields inquiry calls, texts, and emails from potential customers and current families
• Manages the directors' schedules and schedules appointments
• Assists with preparing materials for parent conferences, assessments, tours, and other customer appointments
• Assists with the day-to-day tasks of running the center such as invoicing, collecting payments, and maintaining center supplies
• Assists with maintaining the professional appearance of the center according to company standards
• Supports standards and procedures to ensure student safety and well-being
• Assist teachers with preparation for instruction; gather and prepare materials as appropriate

What you need to know:

• This is a part-time position - 8-15 hours per week during the school year and 15-20 during the summer.
• We are open 3:30pm-7:30pm M-Th, 2:30pm-6:30pm F, and 9:00am-1:00pm Saturday mornings during the school year, 9:00-1:00 M-F and 2:30-7:30 M-Th in the summer.
• This position will start with 1 or 2 weekdays.
• This is NOT a remote position

Benefits:

• Paid training and opportunities for professional development.
• Flexible part-time work hours.
• Fun, enjoyable, and relaxing work environment with lots of support from teachers and staff!
• Happy, understanding, and caring management. You will love working here!

Skills and Ability Requirements:

• Strong word processing, data entry, and other administrative skills
• Proven ability to communicate effectively in writing; ability to proofread and edit copy
• Ability to occasionally lift and/or move up to ten pounds and spend significant time walking
• Experience using the full suite of Microsoft Office applications and other standard business applications
• Knowledge of general office equipment such as copiers, printers, and office phones

Choosing Sylvan is about getting results and setting your child up for long-term success. At Sylvan, we’re focused on building academic confidence, igniting intellectual curiosity and inspiring a love for learning — all of which make a big impact in school and in life. For 40 years, we’ve helped millions of students achieve new levels of academic success.