Administrative Assistant

Learning Care Group, Inc.; Glen Allen (VA); On-site; USD 32,000 - 46,000; Full time

Job summary

A prominent childcare organization is seeking an Administrative Assistant to ensure the smooth operation of its Child Care Center. Responsibilities include managing staff schedules, maintaining files, and assisting with enrollments. Candidates must be at least 21 with a high school diploma and 1 year of experience in childcare. This full-time position involves a mix of administrative duties and support for teachers and children. Applicants can expect a collaborative and positive work environment.

Qualifications

• Must be at least 21 years of age.
• 1 year of experience in a licensed childcare facility.
• Knowledge of bookkeeping and record maintenance preferred.
• Knowledge of bookkeeping and accounting procedures is a plus.
• Strong clerical and interpersonal skills.

Responsibilities

• Ensure school operates in accordance with licensing standards.
• Manage staff schedule and check child ratios.
• Create and maintain children and staff files.
• Process and follow up on monthly enrollments.
• Promote a positive image of the company.
• Assist with hiring and mentoring new staff.

Skills

Bookkeeping

Staff communication

Organizational skills

Team-oriented

Attention to detail

Education

High School Diploma or equivalent

CDA or Associate degree

Job description

The Administrative Assistant is responsible for a wide range of tasks that are essential to the smooth running of the Child Care Center. Administrative Assistants perform various routines including bookkeeping, clerical work, family communication, staff training and opening and closing the school. They will split time between administrative duties and assisting teachers and children in the classrooms.

Job Responsibilities

• Be Accountable!Ensure the school operates in accordance with company and state licensing standards.
  
• Be Responsible!Manage staff schedule and time off requests. Check child attendance and classroom ratios. Stay up to date on company offerings and ensure the school operates with the most up to date curriculum/program expectations.
• Be Organized!Create and maintain all children and staff files.
• Be Diligent!Receive, process, and follow up on monthly enrollments for billing. Run reports and maintain staff and children files.
• Be Positive!Promote the positive image of the company and play a key role in making the company a provider of choice for the communities we serve. Greet new and existing families, prepare welcome packets, and assist with tours.
• Be Team-oriented!Assist with the hiring process for new staff , including applicant follow-up, preparing materials for incoming staff and welcoming and mentoring new hires.
  

Job Requirements

• Must be at least 21 years of age
• High School Diploma or equivalent, CDA or Associate degree preferred
• Must have at least 1 year of experience working in a licensed childcare facility.
• Must meet state requirements for education and our center/school requirements.
• Knowledge of bookkeeping, accounting procedures and the preparation and maintenance of records is a plus.

Job Info

• Job Identification 208371
• Job Category School
• Posting Date 12/17/2025, 04:24 PM
• Job Schedule Full time