Administrative Assistant

Kiddie Academy of Columbia, SC; Columbia (SC); On-site; USD 19,000 - 28,000; Part time

Benefits offered by this job

Flexible schedule

Opportunity for advancement

Paid time off

Training & development

Job summary

Kiddie Academy of Columbia, SC is seeking an Administrative Assistant to support daily operations at our childcare center. You will be the welcoming first point of contact for families and visitors, manage inquiries, enrollment steps, and front-office tasks with a friendly, professional approach.

The ideal candidate is organized, proactive, and capable of handling multiple priorities while maintaining a warm, customer-focused environment for children, families, and staff.

Qualifications

• High school diploma or equivalent required.
• Background and Central Registry checks must be pass.
• Current TB test and physical, if required for the position.
• CPR and First Aid certification preferred—or willingness to obtain certification.

Responsibilities

• Welcome families, children, visitors, and prospective parents in a warm and professional manner.
• Answer phone calls, and direct questions to the appropriate team member.
• Assist with enrollment inquiries, center tours, applications, and new-family onboarding.
• Track attendance and help ensure required forms and documents remain current.
• Assist with tuition records, payment follow-ups, receipts, and basic administrative reporting.
• Support staff scheduling, timekeeping, and payroll preparation.
• Prepare correspondence, notices, reports, spreadsheets, and other center documents.
• Communicate important reminders, events, and center updates to families.
• Help maintain compliance with childcare licensing and program requirements.
• Maintain a clean, organized, and welcoming front-office area.
• Provide administrative support to the director.
• Assist teachers and classrooms when needed and appropriately qualified.
• Help coordinate center events, family activities, and staff meetings.
• Perform other reasonable duties that support the successful operation of the center.

Skills

Friendly

Professional

Service-oriented

Dependable

Punctual

Initiative

Organizational skills

Time management

Communication

Attention to detail

Calm under pressure

Childcare friendly

Team player

Education

High school diploma or equivalent

Job description

Benefits:

• Flexible schedule
• Opportunity for advancement
• Paid time off
• Training & development

Join a Team That Helps Children and Families Thrive

We are seeking a friendly, organized, and dependable Administrative Assistant to support the daily operations of our childcare center. This person will often be the first point of contact for families, visitors, and staff, so a warm personality, professional communication, and a genuine desire to help others are essential.

The ideal candidate is proactive, detail-oriented, comfortable managing multiple priorities, and committed to creating a welcoming experience for every family who enters our center.

Key Responsibilities

• Welcome families, children, visitors, and prospective parents in a warm and professional manner
• Answer phone calls, and direct questions to the appropriate team member
• Assist with enrollment inquiries, center tours, applications, and new-family onboarding
• Track attendance and help ensure required forms and documents remain current
• Assist with tuition records, payment follow-ups, receipts, and basic administrative reporting
• Support staff scheduling, timekeeping, and payroll preparation
• Prepare correspondence, notices, reports, spreadsheets, and other center documents
• Communicate important reminders, events, and center updates to families
• Help maintain compliance with childcare licensing and program requirements
• Maintain a clean, organized, and welcoming front-office area
• Provide administrative support to the director
• Assist teachers and classrooms when needed and appropriately qualified
• Help coordinate center events, family activities, and staff meetings
• Perform other reasonable duties that support the successful operation of the center

What We’re Looking For

• Friendly, professional, and service-oriented
• Dependable, punctual, and able to take initiative
• Strong organizational and time-management skills
• Excellent written and verbal communication
• Careful attention to detail and accuracy
• Ability to prioritize tasks and remain calm in a busy environment
• Comfortable working with children, families, and teachers
• Willing to learn childcare-management and administrative systems
• A positive team player who is flexible and ready to help where needed

Qualifications

• High school diploma or equivalent required
• Previous administrative, customer-service, school, or childcare experience preferred
• Experience in a licensed childcare center is a plus
• Ability to pass all required background and Central Registry checks
• Current TB test and physical, if required for the position
• CPR and First Aid certification preferred—or willingness to obtain certification

Why Join Us?

You will become part of a growing childcare center where your work directly supports children, families, and educators. This role is ideal for someone who enjoys building relationships, keeping an organization running smoothly, and contributing to a positive and caring workplace.

Position: Part Time and flexible hours.

Schedule:30 hours per week.

Location: Columbia, South Carolina