Part-Time Administrative Assistant

System One; Barnegat Township (NJ); On-site; USD 30,307 - 33,062; Part time

Benefits offered by this job

Health and welfare benefits

401(k) plan

Flexible scheduling

Job summary

A staffing and workforce solutions provider is looking for a Part-Time Administrative Assistant in Barnegat, New Jersey. This role requires the ability to operate efficiently in a fast-paced environment, manage time effectively, and communicate well. Suitable candidates must be proficient in Microsoft Office applications, especially Excel and Word, and have previous administrative experience. Responsibilities include scheduling, data management, and IT support tasks, all while maintaining confidentiality and detail orientation.

Qualifications

• Previous administrative experience preferred.
• Strong computer skills to use different programs effectively.
• Ability to lift and move items up to 50 lbs.

Responsibilities

• Respond to emails and send status updates to managers and employees.
• Coordinate and schedule meetings and IT activities.
• Maintain and update Excel spreadsheets and office documents.
• Process requests for temporary phone lines and manage services.
• Assist with new employee onboarding and IT setup.

Skills

Time management

Effective communication

Proficiency in Microsoft Office 365

Detail-oriented

Tools

Microsoft Excel

Microsoft Word

Job description

Job Title: Part-Time Administrative Assistant

Location: Barnegat, New Jersey

Type: Contract To Hire

Compensation: $22.00 - $24.00 hourly

Contractor Work Model: Onsite

Hours: Tuesday, Wednesday, Thursday | 20-24 hours a week

IT Administrative Assistant

Must be able to work in a fast-paced environment while maintaining confidentiality. The role requires a detail-oriented, efficient, and self‑motivated individual who can work independently and as part of a team. Strong time management skills, ability to adapt to changing priorities and effective communication skills are essential. Proficiency in Microsoft Office 365, Outlook, Excel and Word are required.

Administrative Assistant Key Responsibilities

Communication & Coordination

• Respond to emails and send status updates to managers and employees using pre-designed templates.
• Coordinate and schedule meetings, appointments, and IT-related activities.

Record Maintenance & Data Management

• Maintain and update various Excel spreadsheets, office-specific folders, and company documents.
• Preparing invoices and credit card receipts.
• Update user information in Verizon Wireless and Nextiva Portals.
• Manage multiple Pitney Bowes accounts, providing updated W-9’s and CIOs as needed.
• Maintain employee directories and intercompany contact lists.

Administrative & IT Support

• Process requests for new temporary phone lines, schedule installations, and manage service disconnects.
• Order and track Pitney Bowes supplies across all locations.
• Handle Canon supply/paper orders for large-format machines and multifunction devices at designated locations.
• Work closely with vendors to ensure timely procurement and delivery of IT-related services and supplies.
• Maintain organized physical and digital filing systems for IT documentation.
• Ability to lift and move items up to 50 lbs when handling IT equipment and supplies.

Employee Onboarding & IT Setup

• Assist with new employee onboarding and termination processes.
• Update IT-related spreadsheets and documentation accordingly.
• Coordinate with vendors for necessary approvals and actions.
• Configure desktop settings and Outlook contacts for new users, including importing contacts using webmail (office.com) before password changes.
• Send completion emails (using templates) to the appropriate managers and staff upon onboarding completion.

Administrative Assistant Job Requirements

• Ideal candidate will have previous administrative experience and strong with computers to have the ability to work in different programs.
• Proficient in Microsoft Excel and Word.
• Ability to work part-time hours.

System One, and its subsidiaries including Joulé, ALTA IT Services, and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.