Part-Time Admin Specialist for Early Care & Education

Department of Marine Resources; Augusta (ME); On-site; USD 26,000 - 37,000; Part time

Job summary

Department of Health and Human Services in Augusta is seeking an Administrative Support Specialist to assist the Associate Director of Early Care & Education. You will maintain files, prepare reports, and coordinate meetings and travel, ensuring accuracy and compliance with program standards.

The role requires strong office practices, decisive judgment, and customer service focus to support the division’s operations and communications.

Qualifications

• Solid knowledge of modern office practices for complex tasks.
• Ability to make independent decisions following standard procedures.
• Experience in customer service with diverse interactions.
• Experience with a broad range of administrative duties.
• Proficient with MS Word, Excel, Outlook, Microsoft Forms and SharePoint; basic Canva graphics.

Responsibilities

• Provide comprehensive administrative support to the Associate Director to ensure efficient operations and compliance with program standards.
• Maintain and update shared folders and tracking documents; organize electronic and physical files.
• Support documentation and correct errors as needed.
• Create and format documents for reports and presentations.
• Prepare and edit correspondence and materials with accuracy and professionalism.
• Record and distribute meeting minutes.
• Support the documentation of standard operating procedures to improve administrative efficiency.
• Coordinate logistics for meetings, workshops, and trainings, including scheduling, communications, and materials preparation.
• Perform general administrative tasks such as scheduling, travel arrangements, and calendar and email management.
• Exercise sound judgment, professionalism, and confidentiality in all activities.
• Perform other tasks, as assigned that fall within the classification.

Skills

Office administration

Independent decision making

Customer service

Administrative duties

Client contact (in-person, phone, mail

MS Word

Excel

Outlook

Microsoft Forms

SharePoint

PowerPoint

Canva

Tools

MS Word

Excel

Outlook

Microsoft Forms

SharePoint

PowerPoint

Canva

Job description

Department of Health and Human Services in Augusta is seeking an Administrative Support Specialist to assist the Associate Director of Early Care & Education. You will maintain files, prepare reports, and coordinate meetings and travel, ensuring accuracy and compliance with program standards.

The role requires strong office practices, decisive judgment, and customer service focus to support the division’s operations and communications.