Parliamentary Admin & Operations Specialist

Guardian Jobs; Westminster (CO); On-site; USD 34,000 - 48,000; Full time

Benefits offered by this job

Generous annual leave 30–35 days

Civil Service pension scheme (27%)

Flexible working options

Job summary

House of Commons is seeking a Business Administrator to provide administrative support to the Parliamentary Maintenance Service Team (PMST). You will coordinate security passes, organise meetings and diaries, manage shared mailboxes and communications, support new-starter inductions, and assist with procurement and financial processes.

You will act as a records officer, using systems such as SharePoint, PlanOn, TALs, iTrent and Chronos to maintain accurate information and help colleagues work

Qualifications

• Experience managing calendars/diaries and coordinating multiple stakeholders.
• Ability to build strong working relationships while upholding equality, diversity & inclusion.
• Excellent organisational skills with good attention to detail under time pressure.

Responsibilities

• Coordinate security passes and access for staff.
• Organise meetings and diaries, and manage shared mailboxes and communications.
• Support new-starter inductions and onboarding processes.
• Assist with purchasing and financial processes and tracking.

Skills

Diary management

Organisational skills

Stakeholder relations

Customer service

Attention to detail

Tools

SharePoint

PlanOn

TALs

iTrent

Chronos

Job description

House of Commons is seeking a Business Administrator to provide administrative support to the Parliamentary Maintenance Service Team (PMST). You will coordinate security passes, organise meetings and diaries, manage shared mailboxes and communications, support new-starter inductions, and assist with procurement and financial processes.

You will act as a records officer, using systems such as SharePoint, PlanOn, TALs, iTrent and Chronos to maintain accurate information and help colleagues work