Special Services Admin Pro

Heritage Building Maintenance; Des Moines (IA); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) with company match

Paid holidays

Paid time off

Job summary

Heritage Building Maintenance is seeking a Special Services Administrative Assistant to support the daily operations of the Special Services department. You will handle clerical duties, scheduling, communications, and recordkeeping, reporting to the Director of Special Services.

The role requires strong organizational skills, attention to detail, and the ability to coordinate across departments, vendors, and employees. Office-based, with standard 9:00am–5:30pm hours, Monday to Friday.

Qualifications

• Must be 18 years of age or older.
• Must be legally authorized to work in the United States.
• High school diploma or GED preferred.

Responsibilities

• Manage the Director of Special Services’ calendar, email follow-ups, task reminders, and deadlines.
• Audit calendars, work tickets, and schedules for accuracy.
• Maintain ticketing system and communicate schedule changes to team.
• Prepare daily work assignments, training materials, and department communications.
• Assist with front desk coverage and general office support.
• Assist with English/Spanish translation when appropriate.

Skills

Verbal communication

Written communication

Organization

Multitasking

Independent work

Team collaboration

Confidentiality

Education

High school diploma or GED

Tools

Microsoft Office Suite

Outlook

Word

Excel

Job description

Heritage Building Maintenance is seeking a Special Services Administrative Assistant to support the daily operations of the Special Services department. You will handle clerical duties, scheduling, communications, and recordkeeping, reporting to the Director of Special Services.

The role requires strong organizational skills, attention to detail, and the ability to coordinate across departments, vendors, and employees. Office-based, with standard 9:00am–5:30pm hours, Monday to Friday.