Administrative / Office Assistant

Perkins Management Services Company; Washington (District of Columbia); On-site; USD 42,000 - 55,000; Full time

Job summary

Perkins Management Services Company in Washington, DC is seeking an Office Administrator to support day-to-day operations, bookkeeping, communications, scheduling and data entry in a fast-paced office.

The role requires at least 6 months in an office admin position, strong verbal and written communication, and proficiency with Microsoft Word, Excel and PowerPoint. This is a full-time, Monday–Friday position in a collaborative environment.

Qualifications

• At least 6 months of experience in an office admin position.
• Excellent verbal and written communication skills.
• Strong problem solving skills.
• Strong organizational and multitasking skills with attention to detail.

Responsibilities

• Manage office phone lines.
• Perform weekly/daily bank deposits.
• Order office supplies.
• Mail pickup and distribution.
• Manage office equipment.
• Maintain a clean and enjoyable working environment.
• Organize, arrange and coordinate meetings.
• Support hiring and onboarding of new employees.
• Data entry and assist with preparing reports for and on behalf of unit.
• Vendor relations.
• Direct communication with corporate office on behalf of the unit.
• Unit visit scheduling.
• Help to ensure compliance with food safety regulations and assist with documentation for inspections and audits.
• All personnel may have to assist with dining operational duties during the day if needed.

Skills

Verbal communication

Written communication

Organization

Multitasking

Problem solving

MS Office

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

POSITION SUMMARY

Administrators are crucial to effective and efficient day-to-day operations of our company. The Office Administrator must be highly organized and detail oriented and able to ensure efficient office operations. The Office Administrator is responsible for supporting PMSC in a variety of ways including bookkeeping, communications, scheduling, data entry, secretarial services and much more to include the following:

KEY RESPONSIBILITIES

• Managing office phone lines
• Weekly/daily bank deposits
• Ordering office supplies
• Mail pickup and distribution
• Management of office equipment
• Maintaining a clean and enjoyable working environment
• Organizing, arranging and coordinating meetings
• Support hiring and onboarding of new employees
• Data entry and assisting with preparing reports for and on behalf of unit
• Vendor relations
• Direct communication with corporate office on behalf of the unit
• Unit visit scheduling
• Help to ensure compliance with food safety regulations and assist with documentation for inspections and audits;
• All personnel may have to assist with dining operational duties during the day if needed;

REQUIREMENTS

• A minimum of 6 months in an office admin position. Excellent verbal and written communication skills.
• Strong problem solving skills
• Strong organizational and multi-tasking skills with attention to detail
• Proficient in Microsoft Office management software to include, Word, Excell, PowerPoint

Education: High school or equivalent

Physical: Lifting up to 20 pounds unassisted. Reaching, handling, seeing, standing, walking.

Job Type: Full-time, M-F 9-5