Parish Secretary & Office Administrator

Elpasodiocese; El Paso (TX); On-site; USD 38,000 - 46,000; Full time

Job summary

The Catholic Diocese of El Paso is seeking an administrative assistant to provide comprehensive clerical support within the parish office. You will manage communications, schedule coordination, and front-desk duties, greeting visitors and maintaining files.

The role requires discretion with confidential information and strong bilingual English/Spanish skills. Typical duties include assisting the Pastor and staff, preparing meeting materials, and coordinating with ministries.

Qualifications

• Comprehensive knowledge of modern office practices.
• Knowledge, skills and experience in personal computers, word processors, and MS Office applications.
• Proficient typing skills at 45 wpm.
• At least two years of work experience in general office procedures and practices.
• Ability to communicate effectively both orally and in writing in a professional manner.
• Ability to handle confidential information confidentially.
• Ability to interact with the public in a professional, courteous and tactful manner.
• Bilingual English / Spanish.
• High School Diploma and some college.

Responsibilities

• Welcome and greet people with excellent people skills and customer service.
• Screens telephone calls, visitors and incoming correspondence; direct to appropriate staff.
• Distribute mail to the correct staff member.
• Prepare and send routine form letters.
• Prepare materials for Pastor or supervisor for meetings and conferences.
• Attend Parish Council meetings and prepare agendas or reports as needed.
• Provide information on baptisms, quinceañeras, and weddings and verify documents.
• Prepare reports, summaries, certificates, wedding files and weekly bulletin.
• Collaborate with Priest, Deacon, Religious Formation director and ministry coordinators.

Skills

People skills

Customer service

Confidentiality

Typing 45 wpm

Bilingual English/Spanish

Education

High School Diploma

Some college

Tools

Parish Soft

Microsoft Word

Excel

PowerPoint

Job description

The Catholic Diocese of El Paso is seeking an administrative assistant to provide comprehensive clerical support within the parish office. You will manage communications, schedule coordination, and front-desk duties, greeting visitors and maintaining files.

The role requires discretion with confidential information and strong bilingual English/Spanish skills. Typical duties include assisting the Pastor and staff, preparing meeting materials, and coordinating with ministries.