Parish Executive Secretary & Pastor Support

LA Catholics; Pasadena (CA); On-site; USD 45,000 - 60,000; Full time

Job summary

Assumption of the Blessed Virgin Mary Parish (Pasadena) seeks an Executive Secretary to support the Pastor with comprehensive administration, scheduling, records, and communications. The role requires handling confidential parish matters with discretion and professionalism.

You will coordinate with parish and school leadership, maintain sacramental records, prepare documents, and ensure efficient operations of the pastor’s office, including travel arrangements and event support.

Qualifications

• Active member of a Roman Catholic faith community.
• Proficiency with Microsoft Office, Google Workspace, and office tech.
• Excellent written and verbal communication; bilingual skills a plus.
• Strong confidentiality, organization, and discretion.

Responsibilities

• Manage the Pastor and Parish calendar, appointments, meetings, and scheduling priorities.
• Screen calls, emails, correspondence, visitors, and meeting requests.
• Prepare and edit letters, memoranda, reports, agendas, minutes, and notices.
• Maintain confidential personnel, financial, legal, and administrative records.
• Coordinate meetings, travel, and supporting documents; take accurate minutes.
• Liaise between the Pastor, staff, parish, school, and external parties.
• Input donations into parish data system and balance records.
• Assist with special projects, events, and administrative initiatives.

Skills

Microsoft Office

Excel

PDF

Canvas

Google Workspace

Social media

Verbal communication

Written communication

Typing 60 wpm

Education

Bachelor’s degree

3–4 years secretarial experience

Job description

Assumption of the Blessed Virgin Mary Parish (Pasadena) seeks an Executive Secretary to support the Pastor with comprehensive administration, scheduling, records, and communications. The role requires handling confidential parish matters with discretion and professionalism.

You will coordinate with parish and school leadership, maintain sacramental records, prepare documents, and ensure efficient operations of the pastor’s office, including travel arrangements and event support.