part time Receptionist/secretary campus ministry

Diocese of El Paso; El Paso (TX); On-site; USD 32,000 - 42,000; Part time

Job summary

Diocese of El Paso seeks a part-time Receptionist/Secretary to provide skilled secretarial support to the CCM campus minister and community. The role handles office organization, communications, and hospitality for parish activities.

Responsibilities include answering calls, managing emails, processing documents, coordinating appointments, and supervising clerical volunteers while maintaining confidentiality and a friendly, service-oriented approach.

Qualifications

• Typing, filing, and general secretarial tasks are required.
• Typing speed 45–55 wpm.
• Experience with word processing software.
• Bilingual English/Spanish is desirable.

Responsibilities

• Answers telephone and records messages.
• Sorts mail and highlights significant correspondence.
• Prepares check requests for diocesan office.
• Sends e‑mail alerts to CCM community and manages CCM emails.
• Performs word and data processing for minutes, memos, and lists.
• Coordinates appointments for campus minister.
• Assists visitors in the office and to the chapel.
• Organizes and maintains office files.
• Assists in preparing meeting rooms.
• Supervises clerical volunteers.

Skills

Typing

Filing

Office machines

Telephone communications

Word processing

Bilingual English/Spanish

Job description

Title: RECEPTIONIST / SECRETARY FLSA STATUS: Non-Exempt

Job Summary: Provides skilled secretarial service to campus minister and CCM community. Organizes and maintains CCM office. Facilitates communication and acts as a minister of hospitality.

Supervisor: CCM Ministry Director

Duties and Responsibilities:

• Answers telephone and records clear and accurate messages.
• Sorts mail and calls attention to significant correspondence.
• Prepares check requests for diocesan financial office.
• Sends out e‑mail alerts to CCM community (bi‑lingual communications hopefully). Checks CCM e‑mail messages and responds when appropriate.
• Performs word and data processing of minutes, memos, agendas, flyers, current mailing lists and other documents for the ministry.
• Coordinates appointments for campus minister.
• Assists visitors in the office and to the chapel.
• Organizes and maintains office files (hard copies and computer documents).
• Assists in preparation of meeting rooms.
• Makes copies of readings and Prayer of the Faithful for Sunday Mass from resources for these in CCM office.
• Supervises clerical volunteers.
• Monitors supplies.
• Performs other related duties.
• Participates in diocesan staff retreats and continuing education days when able.

Qualifications:

• Typing, filing, office machines and telephone communications skills are needed.
• Office, secretarial and word processing experience needed.
• Typing at a rate of 45-55 wpm.
• Ability to operate word processing software and data-holding programs.
• Ability to relate well with people by telephone or in person.
• Bilingual in English and Spanish is desirable.

Working Conditions:

• Nineteen hours a week.
• Hours preferred: Mondays: 9 am - 1 pm, Tuesdays to Thursdays: 9 am to Noon, Fridays: 1 pm to 5 pm, and Sundays: 4-6 pm. Some flexibility is possible.
• Some weekend or evening hours may be required at times.
• Prior management approval on overtime is required.

Disclaimer Clause: The above statements are intended to describe the general nature and level of work required of this position. This is not meant to be an exhaustive list of responsibilities, duties and skills required.

Employee understands that he/she will be an example to the community by maintaining good standing in the Catholic Church through adherence to the laws of the Church and through practice of the Faith by living a sacramental, moral Catholic life including regular Mass attendance.

Our employees will provide an example to the community by maintaining good standing in the Catholic Church through adherence to the laws of the Church and through practice of the Faith by living a sacramental, moral Catholic life including regular Mass attendance.

Because all Diocesan employees represent the Roman Catholic Church, they are expected to conduct themselves according to the goals and missions of the Church in performing their work. This entails actively supporting the philosophy and goals of the Church; participating in Church activities including attending services and encouraging others to do so.

NOTE: The Diocese of El Paso adheres to the Charter for the Protection of Children and Young People of the United States Conference of Catholic Bishops and the Safeguard the Children, VIRTUS, and related programs of the Diocese. As such, prospective employees are required to complete VIRTUS training, fingerprinting and a background check before employment.

Catholic Diocese of El Paso
499 St. Matthews St
El Paso, TX 79907
Phone: [phone]
Fax: [phone]
[e-mail]