sts. peter and paul parish secretary

Elpasodiocese; El Paso (TX); Presencial; USD 38 000 - 46 000; Tempo integral

Resumo da oferta

The Catholic Diocese of El Paso is seeking an administrative assistant to provide comprehensive clerical support within the parish office. You will manage communications, schedule coordination, and front-desk duties, greeting visitors and maintaining files.

The role requires discretion with confidential information and strong bilingual English/Spanish skills. Typical duties include assisting the Pastor and staff, preparing meeting materials, and coordinating with ministries.

Qualificações

• Comprehensive knowledge of modern office practices.
• Knowledge, skills and experience in personal computers, word processors, and MS Office applications.
• Proficient typing skills at 45 wpm.
• At least two years of work experience in general office procedures and practices.
• Ability to communicate effectively both orally and in writing in a professional manner.
• Ability to handle confidential information confidentially.
• Ability to interact with the public in a professional, courteous and tactful manner.
• Bilingual English / Spanish.
• High School Diploma and some college.

Responsabilidades

• Welcome and greet people with excellent people skills and customer service.
• Screens telephone calls, visitors and incoming correspondence; direct to appropriate staff.
• Distribute mail to the correct staff member.
• Prepare and send routine form letters.
• Prepare materials for Pastor or supervisor for meetings and conferences.
• Attend Parish Council meetings and prepare agendas or reports as needed.
• Provide information on baptisms, quinceañeras, and weddings and verify documents.
• Prepare reports, summaries, certificates, wedding files and weekly bulletin.
• Collaborate with Priest, Deacon, Religious Formation director and ministry coordinators.

Conhecimentos

People skills

Customer service

Confidentiality

Typing 45 wpm

Bilingual English/Spanish

Formação académica

High School Diploma

Some college

Ferramentas

Parish Soft

Microsoft Word

Excel

PowerPoint

Descrição da oferta de emprego

Job Summary:
Provides comprehensive administrative and clerical support to ensure office operations run efficiently. Responsible
for managing communications (answering phones/emails), coordinating schedules and meetings, greeting visitors,
and maintaining files and records. Acting as the first point of contact for an organization, they play a crucial role in
managing daily workflow and supporting team productivity.
Supervisor: Pastor
Duties and Responsibilities:
1. Welcome and greet people. Must have great people skills, good customer service, trustworthy and know how to
keep personal information confidential. Will screens telephone calls, visitors and incoming correspondence.
2. Determines which requests should be handled by the appropriate staff member or other ministries.
3. Receives mail and distributes to appropriate staff member.
4. Prepares and /or sends routine form letters.
5. Prepares materials needed by the Pastor or supervisor for conferences/ meetings correspondence, appointments
meetings, telephone calls, etc. and informs Pastor/Supervisor on matters to be considered.
6. Attend Parish Council monthly meeting, if requested prepares agendas, material needed and/or reports.
7. Gives information for Baptism, quinceañeras, and weddings. Verifies documents turned in and assures that all
requirements are completed prior to receiving the Sacraments.
8. Prepares reports, summaries, certificates requests, wedding files, funerals, and weekly bulletin.
9. Works together with Priest, Deacon, Religious Formation director, Staff and head ministry coordinators.
11. Maintains office files and sacramental registers.
12. Participate in staff retreats and continuing education.
14. Other duties as assigned.
Qualifications:
1. Comprehensive knowledge of modern office practices.
2. Knowledge, skills and experience in personal computers, word processors, and Microsoft applications such as
Word, Excel, PowerPoint, Parish soft.
3. Proficient typing skills at 45 wpm.
4. At least two years of work experience in general office procedures and practices
5. Ability to communicate effectively both orally and in writing in a professional manner.
6. Ability to work with and appropriately handle confidential information.
7. Ability to deal with the public in a professional, courteous and tactful manner.
8. Bilingual English / Spanish.
9. High School Diploma and some college.
Working Conditions:
1. 35 work hours per week: Monday – Thursday 9am to 6pm; Friday 9am-12pm; lunch break: 12pm to 1pm.
Schedule may vary to meet needs of the office.
2. Prior Management approval is needed for any changes in schedule.
Employee understands that he/she will be an example to the community by maintaining good standing in the Catholic
Church through adherence to the laws of the Church and through practice of the Faith by living a sacramental, moral
catholic life including regular Mass attendance.

Our employees will provide an example to the community by maintaining good standing in the Catholic Church through adherence to the laws of the Church and through practice of the Faith by living a sacramental, moral Catholic life including regular Mass attendance.

Because all Diocesan employees represent the Roman Catholic Church, they are expected to conduct themselves according to the goals and missions of the Church in performing their work. This entails actively supporting the philosophy and goals of the Church; participating in Church activities including attending services and encouraging others to do so.

NOTE: The Diocese of El Paso adheres to the Charter for the Protection of Children and Young People of the United States Conference of Catholic Bishops and the Safeguard the Children, VIRTUS, and related programs of the Diocese. As such, prospective employees are required to complete VIRTUS training, fingerprinting and a background check before employment.

Catholic Diocese of El Paso
499 St. Matthews St
El Paso, TX 79907
Phone: [phone]
Fax: [phone]
[e-mail]