Parish Operations Administrative Assistant

Nativity; Ocala (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

Nativity is seeking an Administrative Assistant I to support parish leadership with clerical tasks, scheduling, correspondence, and records. Under direct supervision, you will help maintain daily office operations and assist with Clerical staff and volunteers.

Strong organizational skills, MS Office proficiency, and discretion with confidential information are essential. Evening or weekend flexibility may be required to support parish activities in Florida.

Qualifications

• High school diploma or equivalent required.
• 6+ years of progressively responsible office experience.
• Proficiency in Word, Excel, PowerPoint, and Outlook required.

Responsibilities

• Performs advanced administrative and clerical duties with minimal supervision.
• Coordinates and manages calendars, meetings, and appointments for parish leadership and staff.
• Prepares, edits, and formats correspondence, reports, presentations, and other documents.
• Responds to inquiries in a timely, professional manner and maintains filing systems.

Skills

Organizational skills

Interpersonal skills

Attention to detail

Independent work

Written and verbal communication

Discretion with confidential info

Office coordination

Multitasking

Education

High school diploma or equivalent

6+ years of progressively responsible office experience

Tools

Microsoft Office Suite

Job description

Nativity is seeking an Administrative Assistant I to support parish leadership with clerical tasks, scheduling, correspondence, and records. Under direct supervision, you will help maintain daily office operations and assist with Clerical staff and volunteers.

Strong organizational skills, MS Office proficiency, and discretion with confidential information are essential. Evening or weekend flexibility may be required to support parish activities in Florida.