Parish Secretary – Part Time

Diocese Of Saint Petersburg; Palm Harbor (FL); Hybrid; USD 21,000 - 28,000; Part time

Job summary

Diocese Of Saint Petersburg's St Luke the Evangelist Catholic Church seeks a Part-Time Parish Secretary to welcome visitors and provide essential administrative support under the Business Manager. This role handles communications, records management, volunteer coordination, and coordination of weddings and funerals.

The ideal candidate will have a high school diploma (associate degree preferred) and 2+ years of administrative experience, with proficiency in Microsoft Office and strong

Qualifications

• High school diploma required; associate degree preferred.
• Two or more years of administrative experience preferred.
• Proficiency in Microsoft Office, strong organizational and interpersonal skills, ability to coordinate volunteers, maintain confidentiality, and support the mission of the Catholic Church.

Responsibilities

• Reception and Parishioner Services: Welcome visitors, answer phones and emails, provide parish information, and maintain a hospitable office environment.
• Administrative Support: Prepare correspondence, maintain calendars, process mailings, manage office supplies, and support the Business Manager.
• Volunteer Coordination: Coordinate, recruit, train, schedule, and supervise office volunteers including receptionists and support volunteers.
• Parish Records: Maintain parishioner and sacramental records and process certificate requests.
• Funeral Coordination: Serve as the primary point of contact for funerals and assist families with planning and documentation.
• Wedding Coordination: Serve as the primary point of contact for weddings and assist couples with scheduling and documentation.
• Communications Support: Support bulletins, announcements, Mass intentions, and parish communications.
• Financial and Office Support: Assist with payments, deposits, stewardship records, and office documentation.
• Other Duties: Maintain confidentiality, comply with diocesan policies, complete Safe Environment and background screening requirements, and perform other duties assigned by the Business Manager.

Skills

Microsoft Office

Organizational skills

Interpersonal skills

Volunteer coordination

Confidentiality

Education

High school diploma

Associate degree preferred

Job description

Position Title: Parish Secretary (Part-Time)
Reports To: Business Manager
Employment Status: Part-Time (20-29 hours per week)

Position Summary
The Part-Time Parish Secretary serves as the welcoming presence of the parish office and provides
administrative and clerical support under the direction of the Business Manager. The position supports
day-to-day operations through communication, records management, volunteer coordination, customer
service, and coordination of weddings and funerals.

Works Closely With
Pastor, Clergy, Business Manager, Parish Staff, Ministry Leaders, Volunteers, and Parishioners.

Essential Duties and Responsibilities

• Reception and Parishioner Services: Welcome visitors, answer phones and emails, provide parish
  information, and maintain a hospitable office environment.
• Administrative Support: Prepare correspondence, maintain calendars, process mailings, manage office
  supplies, and support the Business Manager.
• Volunteer Coordination: Coordinate, recruit, train, schedule, and supervise office volunteers including
  receptionists and support volunteers.
• Parish Records: Maintain parishioner and sacramental records and process certificate requests.
• Funeral Coordination: Serve as the primary point of contact for funerals and assist families with planning
  and documentation.
• Wedding Coordination: Serve as the primary point of contact for weddings and assist couples with
  scheduling and documentation.
• Communications Support: Support bulletins, announcements, Mass intentions, and parish
  communications.
• Financial and Office Support: Assist with payments, deposits, stewardship records, and office
  documentation.
• Other Duties: Maintain confidentiality, comply with diocesan policies, complete Safe Environment and
  background screening requirements, and perform other duties assigned by the Business Manager.
  

Qualifications
High school diploma required; associate degree preferred. Two or more years of administrative experience
preferred. Proficiency in Microsoft Office, strong organizational and interpersonal skills, ability to coordinate
volunteers, maintain confidentiality, and support the mission of the Catholic Church.

Compliance Requirements
Must complete Diocese of St. Petersburg background screening and Safe Environment training and maintain
compliance throughout employment.

Schedule
20-29 hours per week, regular weekday office hours, with occasional flexibility for parish events, weddings,
and funerals.

Mission Statement
St. Luke the Evangelist Catholic Church seeks a welcoming, organized, compassionate, and faith-filled
individual to provide outstanding administrative support, volunteer coordination, and Christian hospitality.