Parish Operations & Admin Coordinator

Nativity; Orlando (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

Nativity in Orlando, FL seeks an Administrative Assistant to provide advanced administrative support to the operations manager, coordinating calendars, preparing documents, reports, and presentations, and maintaining efficient office processes.

The role emphasizes discretion, strong written and verbal communication, and the ability to work independently with minimal supervision while handling multiple priorities in a parish operations environment.

Qualifications

• High school diploma or equivalent; preferably with 6+ years in an office setting.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Performs advanced administrative and clerical duties with minimal supervision; may provide support to multiple departments as needed.
• Coordinates and manages calendars, meetings, and appointments for parish leadership and staff.
• Prepares, edits, and formats correspondence, reports, presentations, and other documents.
• Coordinates meetings, including scheduling, preparation of materials, and logistical arrangements.
• Responds to internal and external inquiries in a timely, accurate, and professional manner, exercising sound judgment.
• Develops and maintains organized filing systems and records in accordance with established procedures.
• Coordinates administrative processes and assists in maintaining efficient office operations.
• Opens, prioritizes, and routes correspondence and communications appropriately.
• Assists in coordinating activities of other clerical staff or volunteers, as assigned.
• Maintains confidentiality of sensitive information and exercises discretion in all areas of responsibility.
• Professionally communicates and interacts with staff, volunteers, parishioners, and diocesan offices.
• Attends required meetings and gatherings.
• Monitors assigned tasks and follows through to ensure timely completion.
• Performs all other duties as assigned.

Skills

Organizational skills

Interpersonal skills

Attention to detail

Written and verbal communication

Independent work

Education

High school diploma or equivalent

Tools

Microsoft Office

Word

Excel

PowerPoint

Outlook

Job description

Nativity in Orlando, FL seeks an Administrative Assistant to provide advanced administrative support to the operations manager, coordinating calendars, preparing documents, reports, and presentations, and maintaining efficient office processes.

The role emphasizes discretion, strong written and verbal communication, and the ability to work independently with minimal supervision while handling multiple priorities in a parish operations environment.