Parish Administrative Assistant

Saint John the Evangelist Catholic Church; Bradenton, Northern (FL, KY); Hybrid; USD 27,300 - 36,400; Full time

Job summary

St. Joseph Catholic Church in Bradenton, FL is seeking a Parish Administrative Assistant to support the parish and staff. This full-time role (35 hrs/wk) reports to the Business Manager and/or Pastor.

Key duties include handling incoming calls, calendars, mail, deposits, sacramental records, and coordination of baptisms, weddings, funerals, and burials, plus assisting with the weekly bulletin and parish website.

Qualifications

• High School Diploma or equivalent.
• 2-3 years of office experience preferred.
• Knowledge of Microsoft Office Suites and databases.
• Excellent written and oral communication skills.
• Familiar with the Catholic faith.
• Effective listener and supportive towards parishioners, volunteers, and staff.
• Exhibits good judgment, is highly motivated and self-directed.

Responsibilities

• Answer, screen, and route incoming calls to the pastor/office promptly, accurately, and courteously.
• Maintains parish calendar, event calendars and Pastor's calendars.
• Review, sort and distribute all mail accordingly.
• Assists with processing of deposits: misc. cash & checks received in the parish office and prepares collection bags.
• Maintains ParishSoft sacramental records and Mass book, prayer list for sick, mass intentions.
• Schedules and coordinates Baptisms, Weddings, Funerals and Burials with Bereavement Team. Maintains list of names for All Souls Banner.
• Coordinate and train Volunteers, to include Safe environment.
• Assist with Weekly Bulletin and Electronic Signage
• Maintains updates on Parish website.
• Other duties as assigned.

Skills

Microsoft Office

Excellent communication

Customer service

Education

High School Diploma or equivalent

Job description

Job Title:Parish Administrative Assistant, Full time (35 hrs./wk.)

Reports to: Business Manager and/or Pastor

Classification: Hourly/Nonexempt

Overview

St. Joseph Catholic Church is currently seeking a reliable and dedicated Administrative Assistant to support the parish and staff with clerical duties. Job duties include but are not limited to:

Job Responsibilities

• Answer, screen, and route incoming calls to the pastor/office promptly, accurately, and courteously. Provide answers to caller questions and assistance when appropriate.
• Maintains parish calendar, event calendars and Pastor's calendars.
• Review, sort and distribute all mail accordingly.
• Assists with processing of deposits: misc. cash & checks received in the parish office and prepares collection bags.
• Maintains, ParishSoft sacramental records and Mass book, prayer list for sick, mass intentions.
• Schedules and coordinates Baptisms, Weddings, Funerals and Burials with Bereavement Team. Maintains list of names for All Souls Banner.
• Coordinate and train Volunteers, to include Safe environment.
• Assist with Weekly Bulletin and Electronic Signage
• Maintains updates on Parish website.
• Other duties as assigned.

Requirements

• High School Diploma or equivalent
• 2-3 year of office experience preferred.
• Knowledge of Microsoft Office Suites and databases
• Excellent communications skills both written and oral
• Familiar with the Catholic faith
• Effective listener, responsive and supportive towards parishioners, volunteers, and staff.
• Exhibits good judgment, is highly motivated and self-directed.