Parish Administrative Coordinator

Dioknox; Texas; On-site; USD 32,000 - 46,000; Full time

Job summary

ST. CECILIA CATHOLIC CHURCH is seeking a Pastoral Secretary to provide administrative support to the Pastor, Pastoral Vicar and Deacons, including calendar management, correspondence, and information retrieval.

You will maintain parishioner and contribution databases—including new records, deactivations, and updates—oversee mail, donation processing, and meeting logistics, and provide backup coverage at the reception desk.

Qualifications

• High school diploma required; college coursework in business or computer applications preferred.
• Proficiency in Microsoft Office and Outlook required.
• Minimum of two years' clerical or administrative experience.
• Must pass an Archdiocesan background check.
• Experience within a Catholic community preferred.

Responsibilities

• Draft correspondence for the Pastor/Clergy, including letters and notes.
• Maintain the Pastor's and Pastoral Vicar's calendars and room reservations.
• Maintain parishioner and contribution databases and generate reports.
• Oversee mail, donation processing, and meeting logistics; provide back-up reception coverage.
• Process annual contribution statements by January 31.
• Prepare acknowledgment and tax letters for the Pastor's signature.
• Scan and process invoices and manage petty cash.

Skills

MS Office

Clerical experience

Background check

Education

High school diploma

College coursework in business

Job description

ST. CECILIA CATHOLIC CHURCH is seeking a Pastoral Secretary to provide administrative support to the Pastor, Pastoral Vicar and Deacons, including calendar management, correspondence, and information retrieval.

You will maintain parishioner and contribution databases—including new records, deactivations, and updates—oversee mail, donation processing, and meeting logistics, and provide backup coverage at the reception desk.