Pastor's Administrative Liaison

Diocese of St. Augustine; Saint Augustine (FL); On-site; USD 30,000 - 32,000; Full time

Job summary

St. Anastasia Catholic Church in Saint Augustine seeks a faithful, highly organized Pastor’s Assistant to manage the Pastor’s calendar, correspondence, and parish communications with confidentiality and tact. The role emphasizes professionalism, diplomacy, and compassionate service in a parish setting.

The position supports liturgical scheduling, sacramental coordination, and collaboration with staff to guide families and oversee parish records, events, and Safe Environment programs.

Qualifications

• Proficient in MS Word, Excel, Gmail Calendar and scheduling software.
• Working knowledge of accounting programs and Parish SOFT.
• Must possess knowledge and understanding of the Catholic Church and its Mission.
• Excellent customer service skills, professionalism, hospitality, empathy, tact, courtesy and diplomacy.
• Ability to adapt to a small office environment and multi-task with deadlines.

Responsibilities

• Manage the Pastor’s calendar, schedule appointments, and prepare correspondence.
• Handle phone calls, messages, and parish emails in a timely manner.
• Attend staff meetings and coordinate liturgy and parish events.
• Coordinate Sacrament and wedding schedules, memorials, and funerals as directed.
• Maintain parish calendar and records; assist with Safe Environment program and background checks.
• Proofread bulletin and ensure announcements are published.

Skills

MS Word

Excel

Gmail Calendar

Scheduling Software

Accounting software

Parish SOFT

Office software

Catholic Church knowledge

Customer service

Organizational skills

Interpersonal communication

Multitasking

Tools

Scheduling Software

Parish SOFT

Job description

St. Anastasia Catholic Church in Saint Augustine seeks a faithful, highly organized Pastor’s Assistant to manage the Pastor’s calendar, correspondence, and parish communications with confidentiality and tact. The role emphasizes professionalism, diplomacy, and compassionate service in a parish setting.

The position supports liturgical scheduling, sacramental coordination, and collaboration with staff to guide families and oversee parish records, events, and Safe Environment programs.