Parish Administrative Coordinator

Diocese of San Diego; Spring Valley (CA); Vor Ort; USD 30.000 - 34.000; Vollzeit

Zusammenfassung

Santa Sophia Catholic Church in Spring Valley, CA, seeks an Administrative Assistant to support the parish office and coordinate with the Pastor and Business Manager. The role handles daily clerical tasks, communications, and records, ensuring warm, discreet service to parishioners and staff.

The position requires proficiency with Microsoft 365, Skedda, and parish data tools, with strong organizational and interpersonal skills.

Qualifikationen

• Friendly, approachable and professional demeanor; practicing Catholic.
• Availability to work Monday–Friday, 8:30 a.m.–5:00 p.m.
• Demonstrates discretion and maintains confidentiality.
• Bachelor’s degree in business administration preferred.
• Marketing experience preferred.
• Proficiency in Microsoft 365 applications (Teams, Word, Excel, Outlook).
• Familiarity with Canva, Facebook, and Instagram.

Aufgaben

• Answer incoming calls and voicemails, and provide parish and diocesan information, especially regarding sacraments.
• Monitor and respond to parish email inboxes; ensure follow-up.
• Manage the Pastor’s calendar with Microsoft Bookings.
• Assist parishioners with registrations, donor accounts, Mass intentions, sacramental inquiries, and certificates.
• Maintain sacramental records and parish data in PDS and Flocknote.
• Coordinate with Pastor, sacristans, and families on weddings, funerals, and quinceañera prep.
• Coordinate facility-use requests and maintain reservations in Skedda.
• Support parish staff with bulletin/e-newsletter preparation and volunteer staffing.

Kenntnisse

Communication skills

Organizational skills

Discretion

Ausbildung

Bachelor’s degree in business administration

Tools

Microsoft 365

Skedda

Parish Data System (PDS)

Canva

Facebook

Instagram

Jobbeschreibung

Santa Sophia Catholic Church in Spring Valley, CA, seeks an Administrative Assistant to support the parish office and coordinate with the Pastor and Business Manager. The role handles daily clerical tasks, communications, and records, ensuring warm, discreet service to parishioners and staff.

The position requires proficiency with Microsoft 365, Skedda, and parish data tools, with strong organizational and interpersonal skills.