PT Parish Secretary

Camden Diocese; Somers Point (NJ); Hybrid; USD 28,000 - 36,000; Part time

Job summary

The Camden Diocese seeks a part-time administrative assistant to provide frontline support to the Pastor and Parochial Vicar. You will create and edit the weekly parish bulletin, prepare altar announcements, and manage confidential scheduling and communications.

You will coordinate liturgical preparation details, maintain accurate records, and support parish events such as weddings, Advent and Lent services, and the Kennedy Report entries.

Qualifications

• High school diploma or equivalent required.
• Minimum of 5 years of administrative or secretarial experience.
• Experience supporting clergy or leadership teams preferred.
• Strong organizational skills and ability to handle confidential information.
• Proficiency in Microsoft Office and parish software systems such as ParishSoft.

Responsibilities

• Provide administrative and secretarial support to the Pastor and Parochial Vicar.
• Create and edit the weekly parish bulletin.
• Prepare altar announcements, petitions, and Mass intentions for weekend and Holy Day Masses.
• Coordinate wedding preparation information and manage FOCCUS scheduling and reporting.

Skills

Administrative support

Clerical skills

Microsoft Office

Parish software

Education

High school diploma or equivalent

Tools

ParishSoft

Job description

• Provide administrative and secretarial support to the Pastor and Parochial Vicar
• Create and edit the weekly parish bulletin.
• Prepare altar announcements, petitions, and Mass intentions for weekend and Holy Day Masses.
• Coordinate wedding preparation information, including communication with couples, manage FOCCUS scheduling reporting, and able to maintain accurate and detailed recordkeeping.
• Create schedules for Eucharistic Ministers and Lectors and maintain accurate contact list.
• Coordinate liturgical minister schedules for Lent, Easter, and Christmas.
• Coordinate with ushers for special events and parking needs.
• Assist with Altar Server scheduling
• Maintain the Communion Call list and arrange Eucharistic Ministers for home visits.
• Create and coordinate Advent and Lent Communal Penance Services.
• Coordinate Spring and Fall Mass Counts.
• Ensure accurate data entry for the annual diocesan Kennedy Report.
• Assist with organizing the Annual Golf Tournament.
• Provide administrative support to the Parish Convocation Team and maintain communication with Chair of Convocation Team.
• Other administrative duties as needed

Qualifications

• High school diploma or equivalent required.
• Minimum of 5 years of administrative or secretarial experience required.
• Experience supporting clergy, leadership teams, or volunteers preferred.
• Strong organizational skills with the ability to manage multiple priorities, deadlines, and confidential information.
• Excellent written and verbal communication skills, including professional correspondence with parishioners and staff.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and comfort learning parish software systems (e.g., ParishSoft).
• Experience creating, editing, and formatting publications such as bulletins, schedules, and reports preferred.
• Ability to work independently while also functioning effectively as part of a parish team.
• Strong interpersonal skills and a welcoming, pastoral presence when interacting with parishioners.

Ministry & Parish Knowledge

• Familiarity with Catholic parish life, liturgical seasons, sacraments, and ministry structure required.
• Understanding of sacramental preparation processes (especially weddings) and the importance of confidentiality.
• Willingness to support parish liturgies, seasonal ministries, and special events as needed.

Personal Qualities

• Practicing Catholic in good standing preferred.
• Commitment to the mission and values of the Roman Catholic Church.
• Professional, discreet, and respectful demeanor.
• Flexible and adaptable to the needs of a busy parish environment.
• Availability to work occasional evenings or weekends for parish events, meetings, or liturgical seasons as needed.
• Status: Part-time
• Schedule: Monday-Friday, 9:00 a.m. - 2:00 p.m. and occasional evenings/weekends as needed.