Parish Administrative & Communications Associate (Temporary, Grand Rapids)

Management Business Solutions; Grand Rapids (MI); On-site; USD 34,000 - 52,000; Full time

Job summary

Management Business Solutions is seeking an Administrative & Communications Associate for a church client in Downtown Grand Rapids, MI. The temporary role runs through Christmas 2026 and covers administrative, clerical, and receptionist duties for the Rector, parish staff, ministry groups, and visitors.

The successful candidate will coordinate calendars, prepare parish communications, and help ensure smooth operations.

Qualifications

• High school diploma or equivalent is required; additional education in business administration, office administration, or communications preferred.
• 2–3 years of office administrative, receptionist, or related experience required.
• Proficiency with Microsoft Word, Gmail, Google Calendar, Zoom and other standard office software.
• Strong verbal and written communication skills; excellent interpersonal and customer service abilities.

Responsibilities

• Greet and welcome parishioners, visitors, volunteers, and vendors during office hours.
• Answer, screen, and route incoming calls; respond courteously and professionally.
• Provide administrative support to Rector, staff, ministry groups, and volunteers.
• Prepare and distribute weekly worship bulletins, holiday materials, and service documents.
• Prepare and electronically distribute weekly e-News and parish communications.
• Maintain parish files, calendars, records, and baptismal/wedding/burial records.
• Coordinate Master Calendar, facility scheduling, and room usage; manage bookings.
• Maintain Rector’s appointments and assist with scheduling and reminders.
• Coordinate service vendor visits and assist on arrival as needed.
• Receive deliveries, sort mail, and manage routine correspondence.
• Maintain confidentiality regarding parishioners, staff, and sensitive information.

Skills

Verbal communication

Written communication

Organizational skills

Customer service

Education

High school diploma or equivalent

Business/Office Administration or Communications training

Tools

Microsoft Word

Gmail

Google Calendar

Zoom

Constant Contact

Membership database software

Job description

Management Business Solutions is seeking an Administrative & Communications Associate for a church client in Downtown Grand Rapids, MI. The temporary role runs through Christmas 2026 and covers administrative, clerical, and receptionist duties for the Rector, parish staff, ministry groups, and visitors.

The successful candidate will coordinate calendars, prepare parish communications, and help ensure smooth operations.