Administrative Assistant and Receptionist

Archdiocese of Detroit; Bloomfield Hills (MI); On-site; USD 32,000 - 42,000; Full time

Job summary

St. Regis Catholic Parish in Bloomfield Hills, MI seeks an Administrative Assistant and Receptionist to greet visitors, answer calls, and support the front desk and office operations.

This role blends hospitality with clerical duties, including parish communications, sacramental records, offertory processing in ParishSOFT, deposits, and routine data entry. Ideal candidates are warm, dependable, detail‑oriented, and comfortable handling confidential information and multi‑tasking in a busy parish

Qualifications

• The role requires a high school diploma or equivalent.
• Experience in receptionist or administrative support preferred.
• Strong interpersonal and customer service skills.
• Ability to maintain confidentiality and discretion.
• Detail-oriented with strong organizational skills.
• Proficient with Microsoft Office (Word, Excel, Outlook).
• Ability to learn ParishSOFT or similar parish management software.

Responsibilities

• Greet visitors and callers; manage front desk operations.
• Enter cash and offertory data in ParishSOFT; maintain records.
• Assist with sacramental documentation and parish communications.
• Order supplies, handle mail, and manage office workflows.
• Support parish events and general office coordination.

Skills

Customer service

Interpersonal skills

Confidentiality

Detail-oriented

Organizational skills

Data entry

Microsoft Office

ParishSOFT

Multitasking

Education

High school diploma

Tools

ParishSOFT

Job description

Position:Administrative Assistant and Receptionist

Location: Bloomfield Hills, MI

Job Id:5029

# of Openings:0

Receptionist

St. Regis Catholic Parish
Bloomfield Hills, Michigan

Position Summary

The Receptionist serves as the welcoming first point of contact for St. Regis Catholic Parish and provides essential administrative and business office support that keeps the parish running smoothly each day.

This role blends hospitality, organization, and accuracy. The Receptionist greets parishioners and visitors, manages parish communications, supports sacramental and parish records, and assists with offertory and ParishSOFT data processes.

The ideal candidate is warm, dependable, detail-oriented, and comfortable balancing people service with financial and administrative responsibilities.

The principal duty of all employees is to support the mission of the Church by creating an environment where parishioners feel welcome, cared for, and supported.

This job description is not intended to cover or list all activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Key Responsibilities

1. Hospitality & Front Desk Operations

   Serve as the primary point of contact for all parish visitors and callers.

   • Greet visitors and parishioners in a friendly and professional manner
   • Answer and route incoming phone calls
   • Provide general information about parish services, events, and ministries
   • Maintain a neat, welcoming reception and office environment
   • Record and deliver clear and accurate messages
2. Parishioner Intake & Sacramental Support

   Coordinate intake and documentation for important moments in parish life.

   • Register new parishioners and update household record
   • Process change-of-address reports
   • Schedule and assist with baptisms, funerals, weddings, and Mass intentions
   • Maintain sacramental and parish records with accuracy and confidentiality
   • Prepare certificates and notifications as needed
3. Business Office & Financial Support

   Provide daily administrative support to the business office and offertory processes.

   • Enter cash and check receipts into ParishSOFT
   • Record offertory basket collections into ParishSOFT
   • Assist with ParishSOFT Giving reports and related data entry
   • Prepare deposits and complete bank runs
   • Issue receipts and maintain documentation
4. Administrative & Office Operations

   Ensure smooth day-to-day functioning of the parish office.

   • Order and maintain office supplies
   • Distribute mail and handle outgoing mailings
   • Operate and maintain office equipment
   • Provide clerical and secretarial support to parish staff and ministries
   • Assist with parish mailings, labels, bulletins, and communications
   • Support logistics and hospitality for special events and parish functions
5. Special Events & Parish Support

   Assist with coordination and preparation for parish events and seasonal activities.

   • Provide administrative support for parish programs and celebrations
   • Prepare materials and communications
   • Offer general assistance to staff and volunteers

Qualifications & Skills

• High school diploma or equivalent required
• Experience in a receptionist, administrative, or office support role preferred
• Strong interpersonal and customer service skills
• Ability to maintain confidentiality and discretion at all times
• Detail-oriented with strong organizational skills
• Comfortable handling financial information and data entry accurately
• Proficient with Microsoft Office (Word, Excel, Outlook)
• Ability to learn ParishSOFT or similar parish management software
• Able to multitask and prioritize in a busy office environment
• Comfortable interacting with parishioners during sensitive life events

Personal Qualities

• Warm and welcoming
• Calm under pressure
• Highly dependable
• Organized and accurate
• Service-oriented
• Comfortable working in a parish ministry environment

Working Conditions

• Office setting with regular computer use
• Periods of sitting, standing, and light lifting
• Regular, reliable attendance required
• Occasional evening or weekend support for parish events may be requested

Mission Alignment

All employees of St. Regis Catholic Parish are expected to support the mission of the Catholic Church and conduct themselves in a manner consistent with the values and teachings of the parish.