Part-Time Administrative Assistant for Parish (NE)

Monsignor Slade Catholic School, Inc.; Fallston, Northern (MD, KY); Hybrid; USD 28,930,000 - 32,374,000; Part time

Benefits offered by this job

Paid sick leave

403(b) plan enrollment

Job summary

St. Mark Church in Fallston, MD is seeking a part‑time Administrative Assistant to support the pastor, staff, and parish operations.

The role focuses on day‑to‑day administrative tasks, calendar management, records, and serving with discretion and interpersonal skills. The ideal candidate has a high school diploma (associate or bachelor’s preferred), strong Microsoft Office proficiency, database experience, and the ability to multitask and meet deadlines in a busy office environment.

Qualifications

• High school diploma or equivalent required; associate or bachelor’s degree preferred.
• Excellent written and verbal communication skills.
• Excellent organizational and multitasking skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with database management, calendar management, and record-keeping.
• Ability to handle sensitive information with discretion.
• Strong interpersonal skills and ability to work with clergy, staff, parishioners, and the public.

Responsibilities

• Assist the Pastor with liturgy and worship preparation and scheduling.
• Support the Director of Evangelization, Youth Ministry, and Outreach programs.
• Provide front-desk support: greet visitors, answer calls, sort mail, prepare mailings.
• Maintain parish records in Ministry Platform and other diocesan databases.
• Produce the weekly parish bulletin and manage communications as needed.
• Other duties as assigned.

Skills

Interpersonal skills

Organizational skills

Multitasking

Attention to detail

Discretion with sensitive information

Time management

Education

High school diploma or equivalent; associate/bachelor’s preferred

Tools

Microsoft Office Suite

Calendar management

Database management

Job description

Part-Time Administrative Assistant for Parish (NE)

Job Category: Administrative/Clerical

Requisition Number: ADMIN002549

• Part-Time

Locations

Showing 1 location

Fallston, MD 21047, USA

Description

At St. Mark Church, we owe our success to our people and our processes. We are seeking a part‑time administrative assistant whose strengths include managing day‑to‑day administrative tasks with attention to detail and discretion, as well as providing support to the staff and pastor of St. Mark. Candidates for this position must have excellent interpersonal skills and a willingness to serve. Proficiency in Microsoft Office, along with experience in database management and record‑keeping, are essential for success.

The ideal candidate will be a problem‑solver with strong communication skills and impeccable attention to detail. The candidate should also have experience working in an office environment, performing administrative tasks, managing calendars, and providing support to managers and employees. The ability to multitask, manage complex schedules, and meet changing deadlines is essential to this role.

Essential Functions

Assist the Pastor with Liturgy and Worship

Ensures operational preparation for the celebration of the liturgy, including intercessions, announcements, calendars, programs, and scheduling liturgical ministers and sacristans.

Assists the pastor in preparing and coordinating the clergy schedule.

Prepares Mass cards and enters information into the Mass Intention calendar.

Assists the pastor with letters and correspondence.

Performs other administrative tasks as needed.

Assist the Director of Evangelization

Ensures complete preparation for faith formation programs for children and adults.

Ensures that all sacramental paperwork is completed thoroughly and accurately as required.

Assist the Director of Youth Ministry and the Director of Outreach

Supports the seamless operation of their programs.

Assist with Parish Operations

Provides effective, efficient support to the Parish Office, including directing calls, greeting visitors, receiving and distributing mail and deliveries, preparing mailings, ordering supplies, producing the weekly bulletin, and sending thank‑you and acknowledgment letters.

Inputs, updates, and maintains parish records in Ministry Platform (the Archdiocese’s database software).

Other duties as assigned.

Position Qualifications

High school diploma or equivalent; associate or bachelor’s degree preferred.

Excellent written and verbal communication skills.

Excellent organizational and multitasking skills.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Experience with database management, calendar management, and record‑keeping.

Ability to handle sensitive information with discretion.

Excellent interpersonal skills and the ability to work well with a diverse group of people.

Ability to collaborate and communicate effectively with clergy, staff, parishioners, and the general public.

Detail‑oriented and able to work independently.

Ability to manage time effectively and prioritize tasks.

Strong critical‑thinking and problem‑solving skills.

Five years of experience in an administrative support role and office coordination is required.

General knowledge of the Catholic Church preferred but not required.

Must model Christian attitudes and behaviors and adhere to the Archdiocesan Code of Conduct.

Work Schedule

The position is 19 hours per week.

Pay Range

$21.63 - 23.00, Hourly

We offer a generous paid sick leave benefit with this position, and employee automatic enrollment in the 403(b) plan.

Microsoft Office

Expert

Expert

Strong Interpersonal Skills

Expert

Expert

Spanish Fluency

Expert

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.