Paralegal Support Specialist

Holland & Knight; Tampa (FL); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Medical, dental and vision plans

401(k) and profit sharing

Paid holidays and paid time off

Domestic partner coverage

Job summary

Holland & Knight is seeking a Paralegal Assistant to provide clerical and administrative support to paralegals and attorneys in our Tampa office. You will help with document management, file organization, and preparation of materials for legal matters, under direct supervision.

The role focuses on routine, process-driven tasks that support legal teams, with escalation of more complex items to senior staff as needed.

Qualifications

• Bachelor’s degree required.
• 1–3 years of experience in document organization, filing, and case or transaction support activities.
• Experience providing clerical or legal support in a law firm or legal department is preferred.

Responsibilities

• Provide clerical and administrative support to paralegals and attorneys under direct supervision to ensure efficient workflow and timely completion of legal work.
• Gather, organize, file, retrieve, and distribute physical and electronic documents using established firm systems and procedures.
• Prepare and maintain case- and transaction-related files, including indexing, labeling, numbering, and active file maintenance.
• Assist with the preparation of materials for trials, hearings, depositions, mediations, arbitrations, closings, and other events.
• Support document production and filing activities, including compiling documents for court or regulatory filings and monitoring status.

Skills

Microsoft Office Suite

Administrative support

Document management

Filing and indexing

Attention to detail

Team collaboration

Communication

Education

Bachelor’s degree

Tools

Microsoft Word

Microsoft Excel

Job description

Holland & Knight is seeking a Paralegal Assistant to provide clerical and administrative support to paralegals and attorneys in our Tampa office. You will help with document management, file organization, and preparation of materials for legal matters, under direct supervision.

The role focuses on routine, process-driven tasks that support legal teams, with escalation of more complex items to senior staff as needed.