Paralegal: Case Management & E-Filing Specialist

Kosmos; Carlsbad (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

Kosmos, located in La Jolla, California, seeks a motivated Paralegal/Legal Assistant to support a fast-growing law team. You will manage case files, calendars, and client communications, ensuring accurate filings and timely deadlines in a collaborative, fast-paced firm.

The role requires 2–3 years of legal assistant experience, strong MS Office skills, and a keen eye for detail; you will interact with clients and court personnel daily in a professional capacity.

Qualifications

• 2-3 years of experience as a legal assistant or secretary in a law firm.
• Proficiency with Microsoft Office and legal billing software.
• Experience with docketing tools such as Law Toolbox.
• Strong communication and organizational skills.

Responsibilities

• Maintain, organize, and categorize physical and digital case files for quick access.
• Manage litigation calendars, track pleading deadlines, and schedule client meetings or court appearances.
• Prepare, proofread, and format initial drafts of legal documents and correspondence.
• Handle electronic filings in California state and federal courts using systems like OneLegal or Nationwide.
• Serve as the professional first point of contact for clients, opposing counsel, and court personnel.
• Assist with legal billing entry, processing vendor invoices, and sorting daily mail.

Skills

Case management

Docketing & Calendaring

Document preparation

Court e-filing

Client communication

Administrative tasks

Tools

Microsoft Office

Legal billing software

Docketing tools (Law Toolbox)

Job description

Kosmos, located in La Jolla, California, seeks a motivated Paralegal/Legal Assistant to support a fast-growing law team. You will manage case files, calendars, and client communications, ensuring accurate filings and timely deadlines in a collaborative, fast-paced firm.

The role requires 2–3 years of legal assistant experience, strong MS Office skills, and a keen eye for detail; you will interact with clients and court personnel daily in a professional capacity.