Paralegal

Kosmos; San Diego (CA); On-site; USD 55,000 - 85,000; Full time

Job summary

Kosmos, a premier La Jolla law firm, seeks a motivated Paralegal/Legal Assistant to support lawyers in a fast-paced, collaborative environment.

You will manage case files, calendars, client communications, and e-filings across state and federal courts, contributing to accurate billing and vendor processes.

Qualifications

• 2–3 years of experience as a legal assistant or secretary in a law firm.
• Proficient in Microsoft Office, legal billing software, and docketing tools.
• Excellent written and spoken communication with a client-service mindset.
• Strong time-management and ability to handle multiple deadlines.

Responsibilities

• Maintain and organize physical and digital case files for quick access.
• Manage litigation calendars, deadlines, and schedule meetings or court appearances.
• Prepare and format initial drafts of legal pleadings and correspondence.
• Handle electronic filings in California state and federal courts using OneLegal or Nationwide.
• Serve as a professional first point of contact for clients, opposing counsel, and court personnel.
• Assist with billing entry, processing vendor invoices, and sorting daily mail.

Skills

Legal experience

Case management

Communication skills

Attention to detail

Discretion/confidentiality

Tools

Microsoft Office

Law Toolbox

Legal billing software

Job description

We are a premier, fast-growing law firm located in beautiful La Jolla, California, seeking a motivated and detail-oriented Paralegal/Legal Assistant to join our dynamic team. This position is ideal for individuals who are passionate about supporting legal professionals and want to work in a collaborative, fast-paced environment. You will play a crucial role by providing top-tier administrative support, managing court calendars, and maintaining seamless client communication. Key Responsibilities

Key Responsibilities

• Case Management: Maintain, organize, and categorize physical and digital case files to ensure absolute accessibility.
• Docketing & Calendaring: Manage litigation calendars, track pleading deadlines, and schedule client meetings or court appearances.
• Document Preparation: Prepare, proofread, and format initial drafts of legal shells, pleadings, and correspondence.
• Court E-Filing: Handle electronic filings (e-filings) in California state and federal courts using systems like OneLegal or Nationwide.
• Client Communication: Serve as a professional first point of contact for clients, opposing counsel, and court personnel.
• Administrative Support: Assist with legal billing entry, processing vendor invoices, and sorting daily mail.

Qualifications & Skills

• Experience: Minimum of 2–3 years of experience working as a legal assistant or secretary within a law firm.
• Technical Proficiency: Hands-on experience with Microsoft Office (Word, Outlook), legal billing software, and docketing tools (e.g., Law Toolbox).
• Communication: Exceptional verbal and written communication skills with a strong customer-service mindset.
• Organization: Superior attention to detail, strong time-management skills, and the ability to manage multiple competing deadlines.
• Discretion: Strict commitment to upholding client confidentiality and data security protocols at all times.