Paralegal

Kosmos; Del Mar (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Kosmos is seeking a motivated Paralegal/Legal Assistant in Del Mar, California to support a fast-paced law firm. You will manage case files, calendars, and draft pleadings, while handling e-filings and client communications in a collaborative environment.

The ideal candidate has 2–3 years of legal support experience, strong MS Office skills, and a meticulous, discreet approach to confidential information.

Qualifications

• Minimum 2–3 years of experience as a Paralegal, legal assistant or secretary within a law firm.
• Hands-on experience with Microsoft Office and legal billing software.
• Exceptional verbal and written communication skills with strong customer-service mindset.
• Superior organization with attention to detail and time-management.
• Discretion and commitment to upholding client confidentiality and data security protocols.

Responsibilities

• Maintain, organize, and categorize physical and digital case files to ensure absolute accessibility.
• Manage litigation calendars, track pleading deadlines, and schedule client meetings or court appearances.
• Prepare, proofread, and format initial drafts of legal pleadings and correspondence.
• Handle electronic filings (e-filings) in California state and federal courts using systems like OneLegal or Nationwide.
• Serve as a professional first point of contact for clients, opposing counsel, and court personnel.
• Assist with legal billing entry, processing vendor invoices, and sorting daily mail.

Skills

Case Management

Docketing & Calendaring

Document Preparation

Court E-Filing

Client Communication

Administrative Support

Tools

Microsoft Office

Law Toolbox

Legal billing software

Job description

We are a premier, fast-growing law firm located in beautiful Del Mar, California, seeking a motivated and detail-oriented Paralegal/Legal Assistant to join our dynamic team. This position is ideal for individuals who are passionate about supporting legal professionals and want to work in a collaborative, fast-paced environment. You will play a crucial role by providing top-tier administrative support, managing court calendars, and maintaining seamless client communication.

Key Responsibilities

• Case Management: Maintain, organize, and categorize physical and digital case files to ensure absolute accessibility.
• Docketing & Calendaring: Manage litigation calendars, track pleading deadlines, and schedule client meetings or court appearances.
• Document Preparation: Prepare, proofread, and format initial drafts of legal shells, pleadings, and correspondence.
• Court E-Filing: Handle electronic filings (e-filings) in California state and federal courts using systems like OneLegal or Nationwide.
• Client Communication: Serve as a professional first point of contact for clients, opposing counsel, and court personnel.
• Administrative Support: Assist with legal billing entry, processing vendor invoices, and sorting daily mail.

Qualifications & Skills

• Experience: Minimum of 2–3 years of experience working as a Paralegal, legal assistant or secretary within a law firm.
• Technical Proficiency: Hands-on experience with Microsoft Office (Word, Outlook), legal billing software, and docketing tools (e.g., Law Toolbox).
• Communication: Exceptional verbal and written communication skills with a strong customer-service mindset.
• Organization: Superior attention to detail, strong time-management skills, and the ability to manage multiple competing deadlines.
• Discretion: Strict commitment to upholding client confidentiality and data security protocols at all times.