Dynamic Legal Assistant: Case Management & E-Filing

Kosmos; Carlsbad (CA); On-site; USD 42,000 - 66,000; Full time

Job summary

Kosmos, a premier law firm in La Jolla, California, seeks a motivated Legal Assistant to join our dynamic team. You will provide administrative support, manage court calendars, and maintain client communication in a fast-paced environment.

Responsibilities include case management, docketing, document preparation, and e-filing in state and federal courts using systems like OneLegal. Ideal candidates have 2–3 years' experience, strong MS Office skills, billing software know-how, and a commitment

Qualifications

• 2–3 years of experience in a law firm as a legal assistant or secretary.
• Proficiency with Word, Outlook, billing software, and docketing tools.
• Exceptional verbal and written communication with a strong customer-service mindset.
• Superior attention to detail, time-management, and deadline management.
• Discretion and commitment to client confidentiality and data security.

Responsibilities

• Maintain and organize physical and digital case files for accessibility.
• Manage litigation calendars, deadlines, and client meetings or court appearances.
• Prepare, proofread, and format drafts of pleadings and correspondence.
• Handle electronic filings in California state and federal courts using OneLegal or Nationwide.
• Serve as the first point of contact for clients, opposing counsel, and court personnel.
• Assist with legal billing, vendor invoices, and sorting daily mail.

Skills

Case management

Docketing

Document preparation

Court e-filing

Client communication

Organization

Discretion

Tools

Microsoft Office (Word, Outlook)

Legal billing software

Docketing tools (Law Toolbox)

Job description

Kosmos, a premier law firm in La Jolla, California, seeks a motivated Legal Assistant to join our dynamic team. You will provide administrative support, manage court calendars, and maintain client communication in a fast-paced environment.

Responsibilities include case management, docketing, document preparation, and e-filing in state and federal courts using systems like OneLegal. Ideal candidates have 2–3 years' experience, strong MS Office skills, billing software know-how, and a commitment