Paperless AP Specialist — High-Volume, Multi-Location

Addison Group; Hawthorne (CA); On-site; USD 34,000 - 37,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401K

Job summary

Addison Group in Hawthorne, CA is seeking a detail-oriented Accounts Payable Specialist to join our growing team. This full-time, on-site position involves handling high-volume, paperless AP processes across multiple locations and systems.

The ideal candidate will manage invoice processing, coding, and vendor accounts efficiently while maintaining accurate documentation and supporting month-end close activities. Restaurant365 experience is a plus.

Qualifications

• 2+ years of Accounts Payable experience in a high-volume environment.
• Experience processing invoices across multiple locations or entities.
• Strong attention to detail and excellent organizational skills.
• Proficient with multiple web-based systems and Excel Pivot Tables.
• Restaurant365 experience is highly preferred.

Responsibilities

• Process 100+ invoices per week accurately and efficiently.
• Review, code, and reconcile invoices across multiple locations.
• Ensure invoices are properly approved, entered, and paid in a timely manner.
• Reconcile vendor statements and resolve invoice discrepancies.
• Monitor and clear AP aging reports while following up on outstanding items.
• Maintain accurate expense coding and supporting documentation.
• Assist with month-end close activities and account reconciliations.
• Prepare tax forms and maintain compliance documentation.
• Support annual audits by providing requested AP documentation.
• Maintain organized electronic records in a fully paperless environment.
• Communicate professionally with vendors and internal departments to resolve payment issues.

Skills

Accounts Payable

Excel

Attention to detail

Communication skills

Tools

Restaurant365

Job description

Addison Group in Hawthorne, CA is seeking a detail-oriented Accounts Payable Specialist to join our growing team. This full-time, on-site position involves handling high-volume, paperless AP processes across multiple locations and systems.

The ideal candidate will manage invoice processing, coding, and vendor accounts efficiently while maintaining accurate documentation and supporting month-end close activities. Restaurant365 experience is a plus.