Owner's 24/7 Personal & Ops Assistant

DUCTZ International; Willistown Township (PA); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

401(k) matching

Competitive salary

Dental insurance

Opportunity for advancement

Paid time off

Training & development

Vision insurance

Job summary

DUCTZ International is seeking an Executive Assistant to support the Owner in a highly dynamic, 24/7 service operation. Based in the Paoli/Malvern area, the role requires occasional travel and daily errands in the region.

You will manage schedules, communications, and administrative tasks while coordinating with vendors, customers, and staff to keep the business running smoothly. The position emphasizes initiative, organization, discretion, and the ability to respond quickly to changing

Qualifications

• Extremely organized and dependable candidate with strong prioritization skills.
• Reliable, punctual, and able to work directly with an owner.
• Excellent communication with varied personalities and professional demeanor.
• Confident phone manner and professional interaction with customers and partners.
• Ability to manage pressure, adapt to changing priorities, and maintain confidentiality.

Responsibilities

• Manage owner's calendar, meetings, appointments, and reminders.
• Prioritize tasks and determine what the owner should handle.
• Answer and make phone calls; monitor emails and messages.
• Coordinate with employees, vendors, customers, and partners.
• Schedule jobs, travel, and meetings; follow up on tasks.
• Prepare documents, reports, and basic administrative items.
• Assist with invoices, estimates, receipts, and purchasing.
• Travel locally and occasionally out of town; visit job sites as needed.

Job description

DUCTZ International is seeking an Executive Assistant to support the Owner in a highly dynamic, 24/7 service operation. Based in the Paoli/Malvern area, the role requires occasional travel and daily errands in the region.

You will manage schedules, communications, and administrative tasks while coordinating with vendors, customers, and staff to keep the business running smoothly. The position emphasizes initiative, organization, discretion, and the ability to respond quickly to changing