Executive Assistant

Odorzx; Diamond Bar (CA); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Paid Sick Leave

Vacation and Personal Time Off

401(k) Retirement Plan

Health, Dental, and Vision Insurance

Job summary

A growing organization is seeking a highly organized Executive Assistant to support the Owner. This role requires managing complex calendars, travel arrangements, and confidential information with professionalism. The ideal candidate will have at least 2 years of experience supporting senior leadership and possess strong organizational and problem-solving skills. A comprehensive benefits package is offered including health insurance and 401(k) eligibility after one year of employment.

Qualifications

• Minimum 2 years of experience as an Executive Assistant supporting senior leadership.
• Strong understanding of confidentiality standards.
• High proficiency in office software and computer systems.
• High proficiency with email, calendars, documents, spreadsheets, and cloud platforms.
• Ability to mirror an executive schedule, including after-hours flexibility.
• Willingness and ability to travel as needed.

Responsibilities

• Provide direct administrative support to the Owner.
• Manage complex calendars and travel arrangements.
• Coordinate meetings and prepare agendas.
• Handle sensitive and confidential information with absolute discretion.
• Maintain organization across emails, documents, and internal systems.
• Act as a gatekeeper between the Owner and internal/external stakeholders.
• Travel as required and adjust work hours to align with executive availability.
• Anticipate needs and proactively solve problems before they escalate.

Skills

Organizational skills

Time management

Professional discretion

Problem-solving

Prioritization skills

Office software proficiency

Mirror executive schedule

Travel coordination

Tools

Office software

Computer systems

Job description

ODORZX Inc. is seeking a highly organized, discreet, and reliable Executive Assistant to directly support the Owner. This role requires someone who can operate at a high level, manage competing priorities, and mirror an executive schedule with professionalism and flexibility. Confidentiality, precision, and follow-through are non-negotiable.

Key Responsibilities

• Provide direct administrative and operational support to the Owner
• Manage complex calendars, travel arrangements, and scheduling
• Coordinate meetings, prepare agendas, and track action items
• Handle sensitive and confidential information with absolute discretion
• Maintain organization across emails, documents, and internal systems
• Act as a gatekeeper and point of coordination between the Owner and internal/external stakeholders
• Travel as required and adjust work hours to align with executive availability
• Anticipate needs and proactively solve problems before they escalate

Required Qualifications

• Minimum 2 years of experience as an Executive Assistant supporting senior leadership or ownership
• Strong understanding of confidentiality standards and professional discretion
• Exceptional organizational, time-management, and prioritization skills
• High proficiency in computer systems and office software (email, calendars, documents, spreadsheets, cloud platforms)
• Ability to work in-office and mirror an executive schedule, including flexibility outside standard business hours
• Willingness and ability to travel as needed

Preferred Traits

• Detail-oriented with strong follow-through
• Calm under pressure and comfortable with fast-paced environments
• Professional communicator with strong judgment
• Self-directed, dependable, and solutions-focused

Why ODORZX

This is not a passive assistant role. You’ll be trusted, relied upon, and exposed to executive-level operations in a growing organization. If you’re looking for structure, impact, and real responsibility—this role delivers.

Benefits & Eligibility

ODORZX Inc. offers a comprehensive benefits package in compliance with applicable California and federal regulations.

• Paid Sick Leave provided in accordance with California state and local sick leave laws
• Vacation and Personal Time Off eligibility begins after one (1) year of continuous employment, with accrual and usage governed by company policy
• 401(k) Retirement Plan eligibility after one (1) year of employment, subject to plan terms and conditions
• Health, Dental, and Vision Insurance offered in accordance with plan eligibility requirements

All benefits are subject to the terms, conditions, and limitations of the applicable benefit plans and company policies. ODORZX Inc. reserves the right to modify or discontinue benefits in accordance with applicable law.